Receptionist / Administrative Assistant

The Haebler Group•Vancouver, BC

3d•CA$48,000 - CA$55,000•Onsite

About The Position

The Haebler Group, a well-established, award-winning construction company located in Vancouver, has an opportunity for a Receptionist / Administrative Assistant with exceptional communication and problem-solving skills to handle office duties and optimize office operations. The Receptionist / Administrative Assistant will answer and direct phone calls, guide visitors to the appropriate parties, and perform office tasks, including answering emails, typing, scheduling meetings, matching packing slips, photocopying and scanning, maintaining a tidy general office space, and maintaining administrative records. The ideal candidate has over 5 years of work experience in administration in the commercial or residential construction industry. The position includes carrying out all functions of office administration support, including reception, assistance to estimators, project management team, and accounting team. This position is full-time, Monday to Friday, in person.

Requirements

5 years of reception and administrative support experience, preferably in construction industry
College diploma
Strong communication skills; verbal and written
Proficiency with office technology and equipment including computer software (Word and Excel)
Superior organizational and time management skills
Detail oriented and ability to multi-task
Can work independently and as a team member

Nice To Haves

Other software knowledge (Photoshop, Illustrator, InDesign) an asset

Responsibilities

Answering and directing phone calls
Guiding visitors to the appropriate parties
Answering emails
Typing
Scheduling meetings
Matching packing slips
Photocopying and scanning
Maintaining a tidy general office space
Maintaining administrative records
Handling basic office duties, such as answering phones, responding to emails, data entry, and typing
Answering questions and finding information for employees, vendors, and clients
Support to estimators (sub-trades pricing request forms, follow-ups and documentation)
Ensuring that the office & kitchen are well-maintained, stocked, and organized
Copying, emailing, scanning, couriering of documents
Support to project managers and President (typing letters, minutes, proposal documents, contracts, subcontracts, and other documents; organization of project binders; printing pictures for proposals)
Assisting with special projects
Scheduling appointments for the President and Vice Presidents