Receiving Coordinator II

VIRA Insight•Lewisville, TX

About The Position

The Receiving Coordinator II oversees incoming shipments, ensuring materials are inspected, documented, and stored appropriately. The role maintains accurate receiving records, verifies quantities, quality, and specifications against purchase orders, and uses Excel and inventory management software to create tracking spreadsheets and reports. The coordinator works with production and warehouse teams to support material flow and storage organization, communicates material availability, delays, and discrepancies, and helps resolve issues such as damaged goods, shortages, and incorrect shipments. The position also supports best practices and standard operating procedures to improve receiving efficiency and accuracy, maintains a clean and safe receiving area, follows safety protocols for unloading and handling materials, and performs other administrative duties as assigned. This position has no direct reports.

Requirements

Basic understanding of MS Office Suite, including Word, Excel, Outlook, and Teams.
Strong English-speaking skills to collaborate with internal departments and external vendors.
Good communication skills and ability to work well in a team environment.
Excellent organizational skills and attention to detail, with ability to verify and record information accurately.
Desire to learn and apply skills.
Safety-conscious, with knowledge of proper handling and storage procedures for various materials.
Strong understanding of applicable OSHA requirements and related safety policies and best practices.
High school diploma or equivalent.
At least 3 years of experience in a warehouse or receiving role; manufacturing or logistics experience preferred.
Valid driver's license.
Ability to work in hot and cold climates and accommodate varying work schedules based on business need.
Ability to sit, stand, walk, talk, and hear frequently, and sit and stand for extended periods.
Ability to operate a computer keyboard efficiently and read a variety of materials.
Ability to carry and lift materials up to 35 lbs.

Nice To Haves

Bilingual proficiency in Spanish.
Warehouse or receiving experience in a manufacturing or logistics environment.

Responsibilities

Oversee receiving, inspection, documentation, and storage of incoming shipments.
Maintain accurate records of received materials and verify quantities, quality, and specifications against purchase orders.
Use Excel and inventory management software to create and maintain tracking spreadsheets and reporting tools.
Coordinate with production and warehouse teams to support material flow and storage organization.
Communicate material availability, delays, and discrepancies between departments.
Help resolve damaged-goods, shortage, and incorrect-shipment issues with suppliers and internal teams.
Implement best practices and standard operating procedures to improve receiving efficiency and accuracy.
Maintain a clean, orderly receiving area free of clutter and potential safety hazards.
Follow safety guidelines and protocols while unloading and handling materials.
Perform other administrative duties as assigned.