Receiving Coordinator II

VIRA Insight•Lewisville, TX

About The Position

The Receiving Coordinator II oversees the receipt of incoming shipments, ensuring materials are inspected, documented, verified against purchase orders, and stored appropriately. The role maintains receiving records and uses Excel and inventory management software to create tracking spreadsheets and reports. It coordinates material flow and storage with production and warehouse teams, communicates availability and discrepancies, and helps resolve shipment issues with suppliers and internal teams. The position also supports improvements to receiving procedures, maintains a clean and safe receiving area, follows safety protocols for unloading and handling materials, and performs other administrative duties as assigned. This role has no direct reports.

Requirements

High school diploma or equivalent required.
At least 3 years of experience in a warehouse or receiving role.
Basic understanding of MS Office Suite, including Word, Excel, Outlook, and Teams.
Strong English-speaking skills to collaborate effectively with internal departments and external vendors.
Good communication skills and ability to work well within a team.
Excellent organizational skills and attention to detail, including the ability to verify and record information accurately.
Desire to learn and apply skills.
Safety-conscious, with knowledge of proper material handling and storage procedures.
Strong understanding of applicable Occupational Safety and Health Administration requirements and related safety policies and best practices.
Must have a valid driver's license.
Ability to operate a computer keyboard efficiently and read a variety of materials.
Ability to sit, stand, and walk for extended periods; talk and hear; and carry and lift materials up to 35 lbs.
Must be able to work in hot and cold climates.
Varying work schedules based on business need are sometimes required.

Nice To Haves

Bilingual proficiency in Spanish.
Experience in a manufacturing or logistics environment.

Responsibilities

Oversee the receiving process and ensure incoming shipments are accurately inspected, documented, and stored.
Maintain accurate records of received materials and verify quantities, quality, and specifications against purchase orders.
Use Excel and inventory management software to create and maintain tracking spreadsheets and reporting tools.
Coordinate with production and warehouse teams to support material flow and storage organization.
Communicate material availability, delays, and discrepancies between departments.
Assist in resolving damaged goods, shortages, and incorrect shipment issues with suppliers and internal teams.
Implement best practices and standard operating procedures to improve receiving efficiency and accuracy.
Maintain a clean, orderly receiving area free of clutter and potential safety hazards.
Follow safety guidelines and protocols when unloading and handling materials.
Perform other administrative duties as assigned.