Receiving Clerk - Purchasing (Full Time)

Terranea Resorts•Rancho Palos Verdes, CA

About The Position

The Receiving Clerk is responsible for receiving and delivering food, beverage, and other related products and maintaining storerooms. The role supports a continuous, efficient flow of work in the Purchasing Department through receiving and warehouse practices, including proper food and beverage safety handling. The position also manages hardcopy paperwork and document retention for the department.

Requirements

High school diploma or equivalent.
At least 3 years of similar experience in a complex resort environment receiving food and beverage is preferred.
Forklift and/or pallet jack experience required.
Food Handler Certification required.
Able to perform in a highly confidential environment.
Able to read, write, and speak English.
Resilience and a positive attitude toward challenges.
Meticulous attention to detail and strong organizational skills.
Ability to work positively and constructively with peer and senior colleagues and to maintain a teamwork environment.
Strong computer and warehouse skills.
Strong working knowledge of Microsoft Office programs.
Ability to work well under pressure and in a fast-paced environment.
Ability to accurately follow verbal and written instructions.
Excellent listening and communication skills.
Professional appearance and demeanor.
Ability to resolve problems and conflicts diplomatically and tactfully.
Ability to work a flexible schedule that may include evenings, weekends, and holidays.

Nice To Haves

At least 3 years of similar experience in a complex resort environment receiving food and beverage.
Purchasing software knowledge and experience, preferably Birchstreet.

Responsibilities

Receive products with designated purchase orders or addressed to the hotel in accordance with Receiving SOPs.
Maintain an efficient flow throughout the facility, ensuring products are accurately signed for, properly documented and dated, and verified through a three-way match.
Verify delivered products against specifications and quality standards and communicate discrepancies to management.
Trace lost shipments and customer claims involving lost shipments, and initiate proof-of-delivery documents.
Contact vendors about missing paperwork or invoices, credits, and pricing discrepancies identified at the dock when no Lead is available.
Monitor purchase orders in the system and ensure orders and paperwork are received correctly.
Monitor requisitions in the system, ensure orders and paperwork are pulled and closed correctly, investigate open requisitions from the day, and collaborate with the team to resolve discrepancies.
Manage Purchasing Department hardcopy paperwork, including signing invoices, packing slips, requisitions, and other documents presented to the department.
Maintain sanitation and cleanliness in the warehouse, loading dock, and surrounding areas.
Communicate professionally with outlet managers, chefs, vendors, and Purchasing staff.
Communicate with Purchasing Leads and Supervisors about daily operations, and participate in training in the Purchasing Department and throughout the hotel.
Participate in month-end inventories for all storerooms.
Ensure food and beverage requisitioned by outlets is properly recorded in conjunction with the Manager.
Assist the Director or Manager with departmental tasks as needed.
Perform other duties as assigned.