Real Estate Operations & Executive Coordinator
About The Position
The Kristy Moore Team is seeking a highly organized and proactive operations professional to serve as the trusted right hand to their leadership team. This role supports multiple real estate businesses including residential sales, property management, renovations, new construction, and investment properties. Responsibilities include preparing contracts, coordinating listings, tracking deadlines, visiting properties, obtaining signatures, coordinating with vendors, following up with HOAs, and ensuring closings stay on track. The ideal candidate is a natural problem-solver who thinks ahead and takes pride in making operations smoother.
Requirements
- At least one year of experience in real estate, title, mortgage, transaction coordination, property management, or leasing.
- Experience working with contracts, documentation, deadlines, and multi-step processes.
- Outstanding organizational skills with exceptional attention to detail.
- Strong written and verbal communication skills.
- Comfortable following up professionally and persistently when others are unresponsive.
- Resourceful problem solver who enjoys figuring things out independently.
- Able to balance administrative responsibilities with occasional field work and local travel.
- Proficient with Google Workspace, Microsoft Office, CRMs, and digital document management systems.
- Valid driver's license and reliable transportation.
Responsibilities
- Prepare, organize, and manage real estate contracts, disclosures, amendments, and supporting documentation.
- Track contract deadlines from execution through closing while proactively ensuring all required items are completed on time.
- Coordinate with title companies, lenders, vendors, contractors, clients, and other parties involved in each transaction.
- Manage listing preparation by coordinating paperwork, MLS information, documentation, timelines, and launch readiness.
- Schedule closings, showings, inspections, meetings, and appointments while ensuring all parties remain informed.
- Follow up persistently on outstanding documents, approvals, signatures, HOA requirements, design review applications, and other time-sensitive items.
- Communicate with homeowner associations regarding violations, approvals, applications, and required documentation.
- Support property management operations by coordinating with tenants and property manager, vendor communication, and customer service follow up.
- Visit properties as needed to coordinate vendors, deliver documents, or assist with operational tasks.
- Occasionally accompany leadership to appointments or drive to meetings when business travel makes it more efficient.
- Handle business-related errands including obtaining signatures, returning packages, and other operational support tasks.
- Organize digital files, maintain accurate records, and ensure documentation remains current and accessible.
- Anticipate needs before being asked, solve problems independently, and help keep the business running efficiently.
Benefits
- Health Insurance
- Paid Time Off
- Company vehicle available when business travel requires it
- Hybrid work environment after onboarding
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
