Real Estate Lease & Title Associate

Pivot Energy • Chicago, IL

1d

About The Position

Pivot Energy is seeking a highly experienced Real Estate Lease & Title Associate to support development activities by preparing lease-related documents for projects moving toward construction and development loan funding. Working with the manager and Development Team, the associate prepares signature-ready leases, amendments, assignments, affidavits, title-curative documents, and other required materials. The role supports accurate, complete, and properly filed land, title, and contractual documentation for solar and energy storage projects, and involves frequent collaboration with attorneys, lenders, title companies, county clerks, developers, and internal business units.

The associate reviews and drafts real estate and title documents, coordinates document execution and recording, and maintains organized document and task records. This high-impact role requires strong organizational skills, attention to detail, sound judgment, and the ability to manage competing priorities in a fast-paced, cross-functional environment.

Requirements

• At least five years of experience as a real estate paralegal in a law firm or in-house legal department.
• At least one of the following: a bachelor’s degree, prior law firm experience drafting legal documents at high volume, or paralegal experience within complex transactions.
• Strong knowledge of real estate transactions and title-curative measures.
• Understanding of real estate title, corporate organizational structures, tax maps, deeds, and parcel identification systems.
• Demonstrated proficiency drafting and managing execution and recording of a wide range of real estate documents across multiple jurisdictions.
• Detail-oriented, proactive, and solution-oriented approach.
• Excellent communication, writing, and interpersonal skills.
• Proficiency with Microsoft Office Suite.
• Highly organized and able to manage multiple deadlines simultaneously.
• Professional manner and ability to manage a large and variable workload.

Nice To Haves

• Direct experience with a renewable energy developer, financial institution or lender, or legal service provider.
• Experience in renewable energy development or the energy sector.
• Experience with Salesforce and project management software.
• Self-starter able to work with minimal supervision, ask questions, and take on tasks outside their comfort zone.
• Self-motivated approach and ability to identify process-improvement opportunities.
• Ability to work independently while contributing to a collaborative team environment.
• Comfort handling confidential information and exercising sound judgment.
• Active notary license.

Responsibilities

• Review, draft, and revise leases, amendments, assignments, easements, and related transactional or title-curative documents.
• Resolve discrepancies between deed/title documents and lease agreements.
• Review and analyze title commitments, surveys, and due diligence materials.
• Assist with title-curative document management.
• Coordinate the execution, notarization, and delivery of legal documents in accordance with internal and external requirements.
• Complete document review with Pivot Senior Counsel before releasing documents to developers for final signature.
• Coordinate document recording with local jurisdictions, including use of e-recording services and third-party recording support.
• Manage associated payments and mailings.
• Organize and maintain accurate digital and physical filing systems for documents and tasks.
• Liaise with internal teams to meet deadlines and support transactional and operational needs.
• Assist with special projects while following company policies and standard operating procedures.

Benefits

• Eligibility for the company’s bonus plan, with a target bonus of 30% of annual salary; first-year bonus is prorated based on start date.
• Health, dental, and vision insurance, with up to 100% of premiums covered by the company.
• Four weeks of vacation in year one, with accrual rates increasing based on work anniversary.
• Company-paid life insurance and short- and long-term disability coverage.
• Parental leave.
• 401(k) matching after a vesting period.
• Work-from-home stipend for new employees.
• Public transit reimbursement.
• Paid time off for volunteering in the community.
• Charitable donation matching up to $500 per year.
• Professional development and educational reimbursements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level