Real Estate Administrative Assistant

MLT Aikins LLP•Regina, SK

22h•Onsite

About The Position

MLT Aikins' Regina office is seeking an administrative assistant to join their real estate team. This is a full-time position that requires meeting client and transactional deadlines. The successful candidate will work independently under the supervision of lawyers and paralegals.

Requirements

Graduate of a recognized legal assistant program or equivalent
A minimum of two years of experience working as an administrative assistant, ideally in residential and commercial real estate and commercial financing or refinancing
Excellent attention to detail including drafting and proofreading correspondence
Strong initiative and the ability to work independently with minimal supervision
Proficient computer skills including Word, Excel, Outlook
Strong organizational skills and the ability to prioritize and organize work to meet client-driven and transactional deadlines
Excellent verbal and written communication skills

Responsibilities

Preparing various administrative tasks to support the real estate paralegals and lawyers including scanning, printing and photocopying
Conducting and coordinating public office searches including property registry/land titles offices, municipal tax, personal property registry (PPR), corporate registry, bankruptcy, bank act, Courts of King’s Bench, municipal work orders, zoning, workplace safety, environmental, employment and utilities
Performing and compiling due diligence searches and drafting due diligence search summary reports
Supporting real estate paralegals including submitting real estate transactional and conveyance documents for filing at the land registry offices
Preparing real estate transactional and conveyance documents including transfers, caveats, purchase and sale agreements, mortgages, PPSNs, refinancing-related documents, liens, leases and all related documentation
Preparing financing documents including assignment of rents, general security agreement, officer’s certificate, authorizing resolutions and supporting documents for commercial transactions
Maintaining and organizing schedules of closings
Processing all incoming and outgoing funds including calculating requisition of funds for closing, mortgage financing and other requirements
Preparing written correspondence
Attending to file openings and conflict searches
Preparing statements of account as necessary
Preparing reports including mortgage reports to lenders