Real Estate Administrative Assistant

Reed Estate Group at RE/MAX FIRST•Jeffersonville, IN

20h

About The Position

We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support daily operations and ensure a seamless experience for clients from contract to close. This role is responsible for managing transactions from accepted offer through closing, including tracking deadlines, coordinating with clients, lenders, title companies, and cooperating agents, and ensuring all documents are accurate and submitted on time. The ideal candidate will handle listing management tasks such as preparing and inputting listings into the MLS, coordinating photography and staging, and monitoring listing activity. In addition, this position provides ongoing client communication, schedules showings, inspections, and closings, and delivers a high level of customer service throughout the process. The role also includes assisting with marketing efforts such as email campaigns and social media, maintaining the CRM database, preparing reports and market updates, and supporting overall office operations through calendar management, organization, and general administrative tasks.

Requirements

Must have real estate experience.
Highly organized.
Detail-oriented.

Responsibilities

Manage transactions from accepted offer through closing.
Track deadlines.
Coordinate with clients, lenders, title companies, and cooperating agents.
Ensure all documents are accurate and submitted on time.
Prepare and input listings into the MLS.
Coordinate photography and staging.
Monitor listing activity.
Provide ongoing client communication.
Schedule showings, inspections, and closings.
Deliver a high level of customer service.
Assist with marketing efforts such as email campaigns and social media.
Maintain the CRM database.
Prepare reports and market updates.
Support overall office operations through calendar management, organization, and general administrative tasks.