Administrative Assistant Real Estate Office

Brown Harris Stevens Residential Sales, LLC•Village of Sag Harbor, NY

7d•Hybrid

About The Position

This is a floating position between our offices on different days, working Friday through Tuesday. The role involves creating a collaborative environment as a liaison between Agents and Departments within the organization, including Marketing. The Administrative Assistant will provide comprehensive administrative support to Agents, assist with listing management, coordinate advertising loans, process mail, and ensure the quality and consistency of all work products. This position also offers back-up administrative support and assists with special projects as needed.

Requirements

Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
Must possess a high degree of proficiency with MS Office products including Word, Excel, PDF Converter, and Outlook and OneDrive.
Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization.
Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines.
Strong Office Skills necessary
2-3 years of administrative support experience required.

Responsibilities

Create a collaborative environment as a liaison between Agents and Departments within the organization, including, Marketing, etc.
Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
Assist Agents with uploading photos for their listings, and responding to general inquiries.
Enter listings into the listing systems and proof check.
Order/track business cards and name plates for all Agents.
Coordinate and track all advertising loans between Agents and Marketing.
Process mail, and create the mailing tracker to be sent to Marketing.
Proof read all deliverables, communications, etc.
Ensure consistency and standards are met on all work products.
Maintains the Agent mailbox directory.
Format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity.
Provide back-up administrative support as needed.
Assist with special projects as needed.