Executive Administrative Assistant (Corporate Real Estate)

Nationwide Mutual Insurance•Columbus, OH

20h•Hybrid

About The Position

If you’re passionate about being part of a dynamic organization that enables a Fortune 100 company with nearly $70 billion in annual sales to drive innovation and adopt new technologies that deliver business results, then Nationwide’s Technology team could be the place for you! At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care. Within Corporate Real Estate (CRE), you’ll be at the center of how Nationwide shows up in the physical world. From reimagining workspaces to supporting major campus renovations and critical infrastructure projects, you’ll see your work come to life in the spaces our associates use every day. You’ll partner closely with senior leaders and project teams on high-visibility, “front-of-house” initiatives that are both complex and exciting—ideal for someone who enjoys tangible results, fast-paced work, and being part of a team known for creating some of Nationwide’s most talked-about environments. In this role, you will also be a core partner to the CRE Leadership Team, regularly participating in leadership meetings and providing seamless support to the full leadership group to help them stay organized, informed, and focused on delivering an exceptional customer experience. This will be a hybrid position in office 3 days a week. Microsoft Office proficiency preferred.

Requirements

High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.
Typically, six or more years related administrative assistant experience.
Nationwide experience is highly desirable.
Knowledge of company policies and organizational structure.
Understanding of office practices and procedures.
Ability to make decisions and recommend solutions to work processing and office management problems.
Strong communication skills to interact with all levels of leaders, associates, and external contacts.
Ability to proofread own work and work of others for content and format accuracy.
Intermediate mathematical calculation skills.
Ability to build effective business relationships.
Other criteria, including leadership skills, competencies and experiences may take precedence.
Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner.
Regularly and consistently demonstrates Nationwide Values.

Nice To Haves

Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.
Microsoft Office proficiency preferred.

Responsibilities

Focuses on both daily and longer-range calendar for multiple leaders and teams.
Manages leader's personal calendar as directed.
Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
Compiles information for reports and presentations.
Screens communications for action items and due dates, bringing key items to the leader's attention.
Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc.
Drafts responses for executive review, implementing their style into all communications.
Rarely seeks guidance on email replies.
Provides assistance with office procedures or processes that help the team be more productive and efficient.
Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
Manages budget for meeting planning.
Conducts quality checks on invoices/accounts payable.
Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
May participate in special projects as assigned.
May perform other responsibilities as assigned.

Benefits

medical/dental/vision
life insurance
short and long term disability coverage
paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date
nine paid holidays
8 hours of Lifetime paid time off
8 hours of Unity Day paid time off
401(k) with company match
company-paid pension plan
business casual attire