Real Estate Accounts Payable Specialist

Lakeview Loan Servicing • Dallas, TX

9d • Remote

About The Position

The Accounts Payable Specialist is responsible for managing and processing payments related to property-level obligations, including property taxes, HOA dues, utilities, and other escrow-related expenses. This role ensures timely, accurate disbursements while maintaining compliance with applicable regulations, HOA requirements, and internal controls. This position can be fully remote anywhere in the United States. Working hours will align with standard business hours in the employee’s local time zone. The hourly pay range is between $22.00 and $25.00 per hour. Eligible for an annual bonus as well.

Requirements

• 2–5 years of accounts payable or property-related financial experience
• Strong attention to detail and accuracy
• Knowledge of accounts payable processes and financial controls
• Familiarity with property tax systems, HOA structures, and utility billing
• Ability to manage multiple deadlines and high transaction volumes
• Proficiency in accounting software and Excel
• Strong communication and problem-solving skills

Nice To Haves

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field
• Experience with property taxes, HOA management, escrow, or real estate servicing strongly preferred
• Experience in mortgage servicing, loan servicing, or property management environments
• Understanding of escrow accounts and compliance requirements
• Exposure to regulatory or audit environments

Responsibilities

• Process and reconcile invoices for property taxes, HOA dues, utilities, and related property expenses
• Ensure timely and accurate payment of all obligations to avoid penalties, liens, or service disruptions
• Maintain payment schedules and monitor due dates across multiple properties/accounts
• Investigate and resolve discrepancies in billing, invoices, and payment records
• Review and verify property tax bills for accuracy
• Track tax due dates and ensure on-time payments
• Coordinate with tax authorities and vendors to resolve issues or discrepancies
• Monitor changes in tax assessments and update records accordingly
• Manage HOA payments, including regular dues, special assessments, and fees
• Review HOA rules and regulations to ensure compliance with payment obligations
• Communicate with HOA management companies regarding billing, violations, or account status
• Track and resolve any HOA-related disputes or penalties
• Monitor utility usage trends and flag irregularities or potential billing errors
• Manage utility accounts (electric, water, gas, waste, etc.) across assigned properties through Conservice, the company’s utility management provider
• Utilize the Conservice portal to activate and deactivate utility services for acquisitions, dispositions, and occupancy changes
• Assist with required paperwork, documentation, and provider calls needed to establish or terminate utility service
• Review and approve Conservice-generated payment requests, ensuring accuracy of charges, service periods, and account details
• Ensure continuous service by resolving account issues and coordinating with Conservice or utility providers as needed
• Process utility payments directly only in outlier or exception scenarios
• Reconcile accounts payable transactions and maintain accurate financial records
• Support month-end and year-end close processes
• Generate reports on payments, outstanding liabilities, and exceptions
• Maintain documentation for audits and compliance reviews
• Communicate with vendors, municipalities, HOAs, and internal teams
• Maintain accurate vendor records and payment instructions
• Support issue resolution related to billing, payments, or compliance
• Review incoming emails from the HQ department containing scanned attachments of physical mail received on behalf of the company
• Sort and identify mailed items, with emphasis on property tax bills, HOA bills, HOA notices/violations, and ensure they are routed into the correct processing workflows
• Verify the accuracy of mailed statements and upload or enter them into the appropriate systems (e.g., property tax tracking, HOA payment tracking)
• Maintain organized digital records of all mailed documents to support audits, compliance reviews, and month‑end reporting
• Communicate with internal teams, municipalities, HOAs, or vendors when mailed items require clarification, follow‑up, or dispute resolution

Benefits

• Annual bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree