DOC Quality Control & Procurement Reporting Administrator
About The Position
The Illinois Department of Corrections is seeking a Quality Control and Procurement Reporting Administrator to build and lead the agency’s procurement quality control program. The administrator manages the Department’s procurement reporting and serves as its main point of contact during procurement audits. The role evaluates the effectiveness of current practices and uses findings to improve them, and represents the Agency Procurement Officer at meetings when requested. The position leads the independent quality control and procurement reporting function under the Illinois Procurement Code and the direction of the Agency Procurement Officer. It reviews procurement actions across all procurement methods, certifies procurement reporting and serves as the agency’s authoritative source for procurement data. The administrator also leads the Department’s response to external audits, compliance reviews, and oversight inquiries; develops and delivers training; and represents the function in cross-functional and inter-agency forums. The position is based at the Department’s headquarters in Springfield, Illinois. The anticipated hybrid schedule is three to five days per week in the office, depending on operational needs. Work hours are 8 a.m. to 5 p.m., Monday through Friday, with weekends off.
Requirements
- Knowledge, skill, and mental development equivalent to completion of four years of college; business or public administration coursework is preferred.
- At least three years of progressively responsible administrative experience directing, managing, reviewing, or overseeing procurement, sourcing, contracting, or purchasing processes in a public or business organization. Experience must include competitive solicitations, contract development, or vendor management.
- Ability to pass the IDOC/IDJJ background check.
- Ability to pass a drug screen; unauthorized drug use is prohibited.
- Ability to utilize digital technology, tools, platforms, and processes to support departmental digital enhancements and transformation efforts.
- Compliance with applicable vaccine and other medical standards set by the employer.
- File annual and supplemental Statements of Economic Interest as required for this position.
- Before accepting non-State employment offered during State employment or within one year after leaving State employment, notify the Office of the Executive Inspector General as required by applicable revolving-door restrictions.
Nice To Haves
- At least five years of administrative experience and extensive knowledge of the State Procurement Code.
- At least four years of experience implementing procurement policies, procedures, or strategic sourcing initiatives in a government or regulated environment.
- Certified Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) certification.
- At least three years of professional experience managing competitive sourcing processes, including RFPs, IFBs, or RFQs.
- At least one year of professional experience using electronic procurement systems, contract management systems, or enterprise financial platforms.
- At least three years of professional experience developing or delivering training related to contracting processes and compliance requirements.
Responsibilities
- Lead the Department's independent quality control and procurement reporting function under the Illinois Procurement Code and the direction of the Agency Procurement Officer.
- Conduct independent quality control reviews of procurement actions across all procurement methods, including competitive solicitations, sole-source and emergency procurements, small purchases, master contracts, cooperative procurements, intergovernmental agreements, and Anticipation of Litigation procurements.
- Design, produce, and certify the Department's procurement reporting, serving as the agency's authoritative source for procurement data.
- Serve as the Department's procurement lead for external audits, compliance reviews, and oversight inquiries.
- Plan, develop, and deliver training on procurement quality, compliance, and reporting.
- Act as the primary Quality Control and Procurement Reporting liaison and represent the function in cross-functional and inter-agency forums.
- Represent the Agency Procurement Officer at meetings when requested.
- Perform other duties as required or assigned that are reasonably within the scope of the position.
Benefits
- Health insurance
- Life insurance
- Vision insurance
- Dental insurance
- Pension plan
- Deferred compensation and other pre-tax benefit programs
- Paid state holidays (13–14 days annually)
- Three paid personal business days annually
- Twelve paid sick days annually, with unused sick days carried over from year to year
- Ten to 25 days of paid vacation annually, including 10 days in the first year of employment
- Paid maternity and paternity leave (12 weeks)
- Flexible work schedules, including flexible-time and hybrid options in some program areas
- Employee Assistance Program and/or mental health resources
- Retirement awards that include free health insurance during retirement for qualifying employees
- Extensive training and career advancement opportunities
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Manager
