Procurement Administrator

Team JAS, Inc•Jacksonville, FL

2d•Onsite

About The Position

Team JAS is seeking an organized, proactive Procurement Administrator to support purchasing, supplier relationships, and material availability across its operations. The role sources aviation parts and components, negotiates pricing and terms, manages purchase orders, and coordinates with internal departments to ensure materials are available when needed. The position requires strong purchasing experience, attention to detail, and the ability to balance urgent requests with cost, quality, and compliance requirements. The position is on-site at Team JAS’s Jacksonville, Florida facility; remote and hybrid arrangements are not available. Occasional travel may be required to meet suppliers, attend industry conferences, or visit aviation facilities. Flexible working hours may be necessary to support urgent procurement needs and operational requirements. Team JAS, Inc. has provided aircraft component repair, overhaul, manufacturing, and distribution support since 1986. Its Jacksonville operation includes an FAA- and EASA-certified repair station, FAA-PMA manufacturing capabilities, inventory and logistics operations, and specialized support for regional and utility aircraft. As part of Exchange Income Corporation, Team JAS combines the resources and stability of a larger organization with the collaborative environment of a specialized aviation company.

Requirements

At least three years of experience in purchasing, procurement, or supply chain management, or a relevant educational background as outlined in the posting.
Strong negotiation skills and knowledge of aviation regulations, standards, and procurement best practices.
Familiarity with aviation parts and materials, including OEM sourcing and aftermarket suppliers.
Proficiency with procurement software, inventory management systems, and Microsoft Office applications.
Strong organizational skills and the ability to manage multiple priorities while maintaining accurate records.
Clear, professional communication skills and consistent follow-through with suppliers and internal teams.
Accountability, proactive problem-solving, attention to detail, dependability, collaboration, responsiveness, and openness to feedback.

Nice To Haves

Associate’s degree in Business Administration, Supply Chain Management, or a related field.
Coursework in procurement, inventory management, or contract management.
Relevant professional certification, such as Certified Purchasing Professional (CPP), Certified Supply Chain Professional (CSCP), Certified in Production and Inventory Management (CPIM), or Certified Professional in Supply Management (CPSM).

Responsibilities

Identify, evaluate, and negotiate with suppliers to secure competitive pricing, quality materials, and reliable delivery.
Maintain vendor relationships, identify new sourcing opportunities, and support supplier performance evaluations.
Prepare and process purchase orders based on departmental needs, operational priorities, and budget requirements.
Track open purchase orders, monitor delivery schedules, expedite materials, and communicate changes to stakeholders.
Collaborate with Sales, Engineering, Finance, Manufacturing, and Quality to support material requirements and customer commitments.
Monitor inventory levels of aviation components, consumables, and spare parts to prevent shortages, reduce lead times, and manage carrying costs.
Serve as a centralized sourcing resource for the Sales Team by obtaining supplier pricing, availability, and lead times for customer requests.
Prioritize time-sensitive sourcing needs, including aircraft-on-ground (AOG) situations and other urgent customer requirements.
Analyze pricing trends, market conditions, and supplier performance to identify savings opportunities and supply risks.
Establish and maintain vendor records in the ERP system in accordance with the Company Quality System.
Ensure purchases are placed through approved vendors and follow company procurement procedures, aviation regulations, and industry standards.
Maintain accurate purchasing, sourcing, quotation, contract, and certification records.
Coordinate with Quality, Receiving, and Inspection personnel to resolve supplier rejections, returns, corrective actions, and deviations.
Support product recalls, notification letters, and service bulletin activities as needed.
Help consolidate the supplier base to build stronger, more effective vendor partnerships.