Procurement Administrator II

Hanger, Inc.•Alpharetta, GA

About The Position

The Procurement Administrator provides administrative and clerical support for supply chain and procurement activities. The role maintains files, logs, invoice and purchase order records, and other related documentation; maintains information in computer systems; and trains users on supply management systems to support purchasing and inventory processes. The position assists with expediting orders, may provide customer support to internal and external customers, and may help buyers contact vendors for pricing and delivery schedules. It may also develop resources for assigned commodity items and prepare standard requests for quotation. Assignments may involve pricing revisions, order cancellations, discontinued items, acceptable substitutes, delivery date changes, and invoice discrepancies. Depending on Patient Care Center (PCC) operational needs, the position may also perform Office Administrator front-office functions. It orders, receives, distributes, packages, and ships supplies and items; maintains stockroom operations; coordinates inventory; codes and approves vendor invoices; and maintains petty cash. The role supports quality assurance and patient satisfaction, protects health information under HIPAA requirements, and follows internal controls for supplies, vendor payments, petty cash, billing-system data entry, and bank deposits. It may also handle mail and accounts-payable invoices. Significant travel by automobile, airplane, or other public transportation may be required. Other duties or special projects may be assigned.

Requirements

Typically requires 2 years of related experience.
Valid driver’s license and driving record that meets Hanger’s Motor Vehicle Safety Policy and Procedures standards.
Strong interpersonal, oral (including telephone), and written communication skills.
Excellent organizational skills and ability to manage multiple tasks.
Proficiency with basic math and accounting skills.
Understanding of orthotics and prosthetic supplies and terminology.
Understanding of purchasing practices and principles.
Ability to take initiative and work independently.
Ability to work with handicapped individuals.
Complete understanding of general office duties.
Proficient computer skills, including Windows-based office technologies such as Word and Excel, email, and automated billing systems.
Ability to use necessary office equipment, including facsimile machines, calculators, postage machines, and copiers.
Act with integrity, honesty, transparency, and respect in all relationships.
Keep the patient at the center of work and build lifelong trust.
Foster open collaboration and constructive dialogue.
Continuously innovate solutions and influence and respond to change.
Focus on superior outcomes and calibrate work processes for outstanding results.

Responsibilities

Provide administrative and clerical support for supply chain and procurement activities.
Maintain files, logs, invoices, purchase orders, related documentation, and information in computer systems.
Train users of supply management systems to support purchasing and inventory processes.
Assist in expediting orders and may provide customer support to internal clients and external customers.
Assist buyers in contacting vendors to obtain prices and schedule delivery dates.
Develop and maintain resources for assigned commodity items and prepare standard requests for quotation.
Address matters such as pricing revisions, order cancellations, discontinued items, acceptable substitutes, delivery date revisions, and invoice discrepancies.
Provide the highest level of customer service to patients, fellow employees, and referral sources.
Order supplies requested by Practitioners in a timely and professional manner in accordance with corporate guidelines.
Receive, unpack, and distribute incoming shipments; notify front-office staff when received items are ready for fitting.
Package and ship items needed for efficient practice functions.
Code and approve vendor invoices for payment and, when applicable, compile and code accounts-payable invoices for approval.
Maintain petty cash in accordance with corporate guidelines.
Maintain the stockroom and coordinate the inventory process.
Protect the privacy and security of protected health information in accordance with HIPAA requirements.
Assist with quality assurance to support patient satisfaction with PCC services.
Comply with internal controls for supplies, vendor payments, petty cash, billing-system data entry, and bank deposits.
May receive, sort, and distribute mail in a timely manner.
Travel as required by automobile, airplane, or other public transportation.
Perform other duties or special projects as assigned.