Procurement and Contract Administrator

MasterApp Labs • Indianapolis, IN

3d • Onsite

About The Position

The Procurement and Contract Administrator supports purchasing administration, procurement operations, requisition processing, financial management, accounting, and contract administration. The role requires extensive knowledge of overseeing and managing contracts, applicable state and federal procurement laws and procedures, and procurement compliance documentation. The position also involves evaluating bids, managing vendor performance, supporting contract negotiations, and coordinating procurement activities with agency personnel and vendors.

The position is onsite in Indianapolis, Indiana, for 37.5 hours per week. It is a contract-to-hire role after six months, with in-person interviews. Continued employment requires completing initial Indiana Department of Administration Purchasing and Procurement training and attending further required training.

Requirements

• Bachelor of Science degree in Accounting, Finance, Purchasing, or Business Management, or 5 to 8 years of full-time professional experience.
• At least 5 years of professional experience in purchasing administration, procurement operations, or a closely related function.
• At least 5 years of experience in procurement, contract administration, requisition processing, financial management, accounting, or related business operations.
• At least 5 years of knowledge or experience with applicable state and federal procurement laws, regulations, policies, procedures, compliance requirements, and documentation.
• At least 5 years of experience managing procurement contracts, overseeing vendor performance, evaluating bids, and supporting contract negotiations.
• At least 3 years of experience with general project management, including financial and conflict management.
• Broad knowledge of contracting, requisitions, purchasing and procurement, accounting, business administration, fiscal management, or related areas.
• Strong interpersonal, written, and verbal communication skills, with the ability to establish effective working relationships.
• Proficiency in Microsoft applications, including Excel, Word, Outlook, and PowerPoint.
• Ability to maintain confidentiality.
• Eligible to be bonded and able to accurately handle financial documents.
• Ability to negotiate contracts and bids.

Nice To Haves

• Advanced proficiency with electronic procurement (eProcurement) systems.
• Bachelor's degree in Accounting, Finance, Purchasing, or Business Management.
• Experience supporting procurement operations in a government or public-sector environment, preferably Indiana state government.
• Professional procurement certification such as CPPB, CPPO, CPSM, or prior DPAP.
• Experience procuring IT goods and services, including software, hardware, and telecommunications.
• Experience coordinating with agency personnel and vendors to facilitate procurement activities.

Responsibilities

• Administer purchasing, procurement operations, and requisition processing.
• Oversee and manage procurement contracts.
• Manage vendor performance, evaluate bids, and support contract negotiations.
• Support financial management, accounting, and related business operations.
• Apply state and federal procurement laws, regulations, policies, procedures, and compliance requirements.
• Coordinate procurement activities with agency personnel and vendors.
• Use electronic procurement systems and Microsoft applications to support procurement activities.
• Complete required Indiana Department of Administration Purchasing and Procurement training and attend further required training.

What This Job Offers

• Job Type: Full-time