Procurement Administrator - Ashburn, VA
About The Position
The Procurement Administrator supports the US Procurement team by performing general administrative duties, including organizing and raising purchase orders, keeping records updated, storing documents, and resolving order issues. The role requires the ability to work independently while maintaining clear communication and contributing as a team player. Hanley Energy designs, sources, supplies, installs, and commissions critical power and energy management solutions, with service, maintenance, security, consulting, and training. The position supports procurement, logistics, and warehousing operations and requires professional communication with management, vendors, and associates in the field and in US and Ireland offices.
Requirements
- Ability to work cohesively with a team.
- Ability to effectively multitask.
- Strong attention to detail.
- Excellent written and verbal communication skills.
- Good decision-making ability.
Nice To Haves
- 1–2 years of procurement experience.
- SAP experience.
- Smartsheet experience.
Responsibilities
- Respond to procurement-related questions and inquiries from local and global team members and others, providing information and guidance.
- Engage with vendors and participate in vendor management.
- Evaluate purchase requisitions, generate purchase orders, and manage open purchase orders in SAP.
- Assign and update vendor and inventory codes in SAP as needed.
- Review orders against supplier quotes, purchase requisitions, and other communications for accuracy of price, shipping mode, and requested delivery time.
- Follow up on and expedite orders as necessary to minimize operational disruption.
- Obtain tracking and goods-received information for shipments and process it accordingly.
- Promptly support field technicians’ special delivery needs and prioritize appropriately during emergencies.
- Communicate with the direct team and appropriate parties to ensure products are delivered on time and meet quantity and quality expectations.
- Escalate order errors to management and appropriate parties as needed.
- Assist with investigating and resolving routine procurement, delivery, contract administration, and vendor performance problems.
- Communicate professionally with management, vendors, and associates in the field and in US and Ireland offices.
- Support the warehouse as needed as part of procurement, logistics, and warehousing operations.
- Maintain and update procurement logs, databases, and records.
- Perform administrative duties as required or directed.
- Assist with developing and modifying procurement forms and documents.
- Anticipate and identify problems and develop logical, unbiased plans to implement solutions.
- Submit ideas for improvements that contribute to the team’s success.
Benefits
- Medical, dental, and vision coverage with company contributions.
- 401(k) plan with company match.
- Company-paid life insurance.
- Short-term and long-term disability coverage.
- Paid holidays.
- Paid time off (PTO).
- Bonus eligibility.
- Employee Assistance Program.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
High school or GED
