Procurement Administrator - Ashburn, VA

Military Spouse Corporate Career Network•Ashburn, VA

5d•Onsite

About The Position

Hanley Energy is seeking a Procurement Administrator to support its US Procurement team with general administrative and purchasing duties. The role involves organizing and raising purchase orders, maintaining records, storing documents, and resolving order issues. The successful candidate will work independently while communicating clearly and contributing as a team player. The position is based onsite in Ashburn, Virginia.

Responsibilities

Respond to procurement-related questions and inquiries from local and global team members and others, providing information and guidance.
Engage with vendors and participate in vendor management.
Evaluate purchase requisitions, generate purchase orders, and manage open purchase orders in SAP.
Assign and update vendor and inventory codes in SAP as needed.
Review orders against supplier quotes, purchase requisitions, and other communications for accuracy, including agreed price, shipping method, and requested delivery time.
Follow up on and expedite orders as needed to minimize operational disruption.
Obtain shipment tracking and goods-received information and process it accordingly.
Promptly support field technicians’ special delivery needs and prioritize them appropriately when emergencies arise.
Communicate with the direct team and relevant parties to ensure products are delivered on time and meet quantity and quality requirements.
Escalate order errors to management and relevant parties as needed.
Assist with investigating and resolving routine issues related to procurement, delivery, contract administration, and vendor performance.
Communicate professionally with management, vendors, and associates in the field, US offices, and Ireland offices.
Support the warehouse as needed as part of procurement, logistics, and warehousing operations.
Maintain and update procurement logs, databases, and records.
Perform administrative duties as required or directed.
Assist with developing and modifying procurement forms and documents.
Anticipate and identify problems and develop logical, unbiased plans to implement solutions.
Submit improvement ideas that contribute to the team's success.