DOC Quality Control & Procurement Reporting Administrator

State of Illinois • Springfield, MO

3d • Hybrid

About The Position

The Illinois Department of Corrections is hiring a Quality Control and Procurement Reporting Administrator to build and lead the agency’s procurement quality control program. The administrator manages procurement reporting, serves as the department’s authoritative source for procurement data, and acts as the main point of contact during procurement audits. The role evaluates current practices and uses findings to improve them, delivers training on procurement quality and compliance, and represents the Agency Procurement Officer at meetings when requested.

Requirements

• Knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in business or public administration.
• At least three years of progressively responsible administrative experience directing, managing, reviewing, or overseeing procurement, sourcing, contracting, or purchasing processes in a public or business organization, including competitive solicitations, contract development, or vendor management.
• Ability to pass the IDOC/IDJJ background check.
• Ability to pass a drug screen; unauthorized drug use is prohibited.
• Ability to use digital technology, tools, platforms, and processes to manage and support digital enhancements and transformation efforts.
• Must comply with applicable vaccine and/or other medical standards set by the employer.
• Must file annual and supplemental Statements of Economic Interest.
• Must comply with applicable revolving-door restrictions, including notifying the OEIG before accepting certain non-State employment offers during state employment or within one year after it ends.

Nice To Haves

• At least five years of administrative experience and extensive knowledge of the state Procurement Code.
• At least four years of experience implementing procurement policies, procedures, or strategic sourcing initiatives in a government or regulated environment.
• Professional certification as a Certified Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO), per Executive Order 2018-07.
• At least three years of professional experience managing competitive sourcing processes, including RFPs, IFBs, or RFQs.
• At least one year of professional experience using electronic procurement systems, contract management systems, or enterprise financial platforms.
• At least three years of professional experience developing or delivering training related to contracting processes and compliance requirements.

Responsibilities

• Lead the independent quality control and procurement reporting function under the Illinois Procurement Code and the direction of the Agency Procurement Officer.
• Conduct independent quality control reviews of procurement actions across procurement methods, including invitations for bid, requests for proposal, requests for qualifications, sole source, emergency, small purchase, master contract, cooperative, intergovernmental agreement, and Anticipation of Litigation procurements.
• Design, produce, and certify the department’s procurement reports, serving as the agency’s authoritative source for procurement data.
• Serve as the department’s procurement lead for external audits, compliance reviews, and oversight inquiries.
• Plan, develop, and deliver training on procurement quality, compliance, and reporting.
• Act as the primary Quality Control & Procurement Reporting liaison and represent the function in cross-functional and inter-agency forums.
• Represent the Agency Procurement Officer at meetings when requested.
• Perform other duties as required or assigned that are reasonably within the scope of the position.

Benefits

• Health insurance
• Life insurance
• Vision insurance
• Dental insurance
• Retirement plan and pension
• Deferred compensation and other pre-tax benefit programs
• Paid state holidays
• Paid personal business days
• Paid sick days
• Paid vacation
• Paid maternity and paternity leave
• Flexible work schedules, including flexible time and hybrid options in some program areas
• Employee Assistance Program and/or mental health resources
• Training and career advancement opportunities
• Full 20-year retirement awards that include free health insurance during retirement

What This Job Offers

• Job Type: Full-time
• Career Level: Manager