Quality Assurance Coordinator

Texas A&M University System•Austin, TX

4d•Onsite

About The Position

The Quality Assurance Coordinator performs complex grant development, coordination, and administration work for the Texas Division of Emergency Management. The role prepares, maintains, and reports on grants; coordinates and evaluates grant applications for appropriateness and compliance; and serves as a liaison between funding recipients and state or federal government. The position works under general supervision, with moderate latitude to use initiative and independent judgment. This is an on-site position in Austin, Texas, and is not subject to telecommuting. The salary is fixed and non-negotiable. TDEM is an emergency response entity, so working hours, travel, and duties may change as needed. Travel of approximately 10% may be required, including statewide travel and disaster-response deployment. Face-to-face interactions are required, and the employee must maintain regular attendance and work extended or non-traditional hours when needed.

Requirements

Bachelor’s degree in a related field from an accredited college or university, or an equivalent combination of education and experience.
Two years of related work experience in grant management, emergency management, financial or program compliance, public or business administration, and/or insurance adjusting.
Valid Texas driver’s license.
Complete IS-100, IS-200, IS-700, and IS-800 within 12 months of employment.
Working knowledge of, or ability to rapidly learn, emergency management and state and federal regulations, legislation, guidelines, policies, and procedures.
Considerable knowledge of public and grant administration.
Ability to learn methods of resource management, including acquisition, allocation, and distribution of financial assistance and disaster relief.
Knowledge of laws and regulations related to grants and contract administration, business administration principles and practices, and research and budgeting processes.
Skills in grant preparation, development, evaluation, and monitoring; report writing; and budget development and monitoring.
Ability to exercise poise, tact, and diplomacy and maintain positive professional relationships with internal and external customers.
Organization, flexibility, prioritization, and ability to meet multiple and potentially conflicting deadlines while maintaining accuracy and professionalism.
Ability to develop and deliver clear, concise, professional presentations to varied audiences.
Ability to locate relevant information efficiently and present research and conclusions clearly.
Ability to analyze data, identify trends and relationships, draw accurate conclusions, and solve problems.
Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and ability to learn new software and systems.
Ability to handle sensitive and confidential information responsibly and comply with applicable information-access and records policies.
Ability to work safely in inclement weather, traverse uneven terrain and standing water, and enter and move around damaged structures, construction sites, or debris-removal sites during assessments and compliance reviews.
Availability to work extended or non-traditional hours, including evenings, weekends, and special events, and to work away from the normal duty station during disaster deployments, including in inclement weather and for extended periods.

Nice To Haves

Degree in emergency management, accounting, finance, business management, construction management, or public administration.
Experience working with FEMA grant programs at technical and operational levels, including knowledge of program requirements and grant administration processes.
Additional relevant work experience may substitute for the education requirement on a year-for-year basis; 30 semester hours equal one year of experience.
A completed advanced degree in a relevant field may be substituted for work experience.

Responsibilities

Monitor and analyze grant agreements, contracts, expenses, activities, and applicable regulations to ensure grantee and subrecipient compliance.
Verify grant-related expenditures by examining records such as payroll, contracts, timesheets, inventory accounts, accounts payable, and real estate records; confirm expenditures comply with the scope of work and state and federal guidelines.
Interpret policies, rules, and regulations; guide staff and the community on grant administration and compliance; and resolve related concerns.
Prepare grant closeout materials.
Maintain grant files and records and prepare related reports.
May assist with developing grant program requirements and grant applications.
Assist in planning, organizing, and coordinating programs involving local, state, and federal agencies, volunteer groups, and the public.
Serve as a liaison to government agencies, community organizations, and the public to explain program requirements.
Review local jurisdictions’ action plans for compliance with FEMA procedures and guidelines.
Review grant applications prepared by other TDEM Recovery/Mitigation Coordinators for accuracy.
Review submitted grant applications and determine applicant eligibility based on established criteria.
Assist with preparing and processing disaster project applications in accordance with applicable laws, rules, policies, and procedures.
Travel statewide for conferences, training, work activities, and disaster response as required; when deployed, survey disaster areas and assist local officials in identifying appropriate assistance measures and funding programs.
Represent the state during post-disaster operations and help coordinate post-disaster assistance.
Maintain regular attendance and work extended or non-traditional hours as needed, including during disaster response and recovery deployments.
Perform related work as assigned.