Quality Administrative Assistant

Beauty Manufacturing Solutions Corp•Coppell, TX

About The Position

The Quality Administrative Assistant maintains Quality documentation and oversees support systems, working cross-functionally with Quality, Purchasing, and G&A to ensure files are processed correctly and on time. The role is responsible for the day-to-day scanning, filing, and retention of Compounding and Packaging records, and for initiating and completing Quality purchase orders for supplies and equipment. It supports accurate document control, training records, and quality data management in a GMP-regulated environment. The ideal candidate is detail-oriented, situationally aware, and able to provide internal customers with the information and feedback needed to complete tasks.

Requirements

High School diploma or equivalent.
One to three years of administrative or coordinator experience in a Quality, Manufacturing, Regulatory, or other controlled environment.
Detail-oriented, organized, and analytical.
Good verbal and written communication skills and basic computer literacy, including MS Office.
Good math proficiency.
Proven ability to manage multiple tasks, deadlines, and priorities in a structured environment.
Ability to regularly sit, stand, and walk for extended periods.
Ability to sit, balance, climb, stand, bend, squat, squeeze, kneel, turn, crouch, and stoop repeatedly.
Physically able to lift 50 pounds periodically.
Ability to work with prolonged computer-screen use and repetitive wrist, hand, or finger motions.
Ability to work with exposure to varying temperatures, loud noises, heavy machinery, fumes, airborne particles, moving mechanical parts, electrical current, chemicals, and vibrations.

Nice To Haves

Associate degree preferred.
Prior experience supporting Quality Assurance and/or Quality Control functions preferred.
Exposure to eQMS such as ETQ, TrackWise, MasterControl, or similar preferred.
Experience with electronic Quality Management Systems (eQMS), preferably ETQ.

Responsibilities

Ensure SOPs are followed to meet and exceed Quality standards set forth in specifications.
Help maintain the highest levels of safety and prioritize team well-being.
Scan and file completed Compounding and Packaging documentation and maintain retention schedules.
Support document lifecycle activities, including archival and retrieval, in accordance with document control procedures.
Ensure compliance with Good Documentation Practices (GDP) across quality records.
Support onboarding activities related to quality training and documentation requirements through eQMS (ETQ).
Create, collect, issue, and retain facility logbooks.
Initiate, maintain, and complete Quality purchase orders according to internal processes and in a timely manner.
Generate GMP-compliant records as required by SOPs, methods, or regulations.
Support the company mission, values, and standards of ethics and integrity in the development and implementation of business plans.
Own and lead special projects as assigned.
Perform other duties as assigned by Quality Management.