Administrative Assistant / Quality Assurance Coordinator
Bev-Hub•Wichita, KS
•Onsite
About The Position
Bev-Hub is seeking a highly organized and detail-oriented team member for a blended Administrative Assistant and Quality Assurance support role for our Wichita, KS beverage manufacturing facility. This position will support daily office administration, documentation management, quality tracking, and communication between internal teams, suppliers, and clients. The ideal candidate is professional, dependable, organized, and comfortable working in a fast-paced manufacturing environment where accuracy and communication are critical.
Requirements
- Strong organizational and time management skills
- Excellent attention to detail and accuracy
- Professional customer service and communication skills
- Proper phone and email etiquette.
- Fluent in Microsoft Office, specifically Excel and Word
- Experience with QuickBooks required
- Ability to multitask and prioritize responsibilities efficiently
- Comfortable working in a manufacturing and food production environment
- Ability to maintain confidentiality and professionalism
Nice To Haves
- Administrative assistant or office support experience
- Experience in food manufacturing, beverage manufacturing, QA, inventory tracking, or production environments preferred
- Familiarity with document control and audit preparation is a plus
Responsibilities
- Manage daily administrative tasks and office organization
- Maintain organized digital and physical filing systems
- Communicate professionally with clients, suppliers, and internal teams by phone and email
- Support scheduling, invoice tracking, and office coordination activities
- Assist with QuickBooks entries and administrative reporting
- Maintain accurate records within Microsoft Excel and Word
- Assist the Quality Team with inbound ingredient tracking and documentation
- Assist with outbound finished goods tracking and record management
- Organize production records, supplier documents, COAs, batch paperwork, and quality files
- Support traceability and documentation readiness for audits and customer requests
- Verify documentation accuracy and report discrepancies when identified
- Assist with Maintaining organized QA records and compliance documents
- Perform daily and weekly office housekeeping and cleaning tasks
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
