Administrative Assistant

Hendricks County Government•Danville, IN

About The Position

The Purdue Extension Administrative Assistant provides administrative support to Purdue Extension Educators and the Extension Program Assistant. The position handles office communications, public inquiries, educational materials, program records and databases, correspondence, financial transactions, reports, and event organization. The incumbent works independently under department and Purdue University guidelines, using judgment and maintaining respectful working relationships with coworkers and the public. Work is performed in a standard office environment.

Requirements

High school diploma or GED.
Valid driver’s license.
Ability to comply with employer and department personnel policies and work rules, including those concerning attendance, safety, drug-free workplace, and personal conduct.
Proficiency in Microsoft Office.
Proficiency in English and working knowledge of standard English grammar, spelling, and punctuation.
Ability to communicate effectively orally and in writing.
Ability to work independently and make sound business decisions.
Ability to handle multiple tasks, time pressure, distractions, and interruptions effectively.
Ability to maintain appropriate and respectful working relationships with coworkers and the public.
Ability to follow department and Purdue University guidelines and exercise judgment in presenting research-based information and providing guidance for specific situations.
A background check is required for employment.

Responsibilities

Collect, sort, and distribute incoming mail and prepare outgoing mail.
Perform related duties assigned by Extension Educators and/or the Extension Program Assistant.
Receive phone calls and visitors, answer questions, or refer inquiries to the appropriate department.
Serve the public with diplomacy and respect, including during occasional encounters with irate or hostile individuals.
Order, maintain, and inventory educational materials provided to the Cooperative Extension Service.
Prepare monthly newsletters, mailings, and electronic correspondence for Extension programs.
Prepare print-ready materials for posting on the Extension website.
Maintain and manage programmatic records for Extension-affiliated organizations.
Maintain communication with Extension entities, groups, clubs, partners, and others working with the programs.
Create and maintain standard operating procedures for projects and events offered by Purdue Extension of Hendricks County.
Collect, balance, deposit, and manage money from publication sales, program fees, and fundraisers according to Purdue University guidelines.
Stay current with Purdue Extension database systems and maintain accurate, current databases.
Prepare materials for Extension Educators and/or the Extension Program Assistant to support their teaching.
Assist in managing and organizing clubs and organizations according to Purdue policies.
Work with Extension Educators and/or the Extension Program Assistant to prepare reports for campus.
Assist in organizing events for Extension Educators and/or the Extension Program Assistant.
Assist coworkers as needed and perform other duties as assigned.
Operate a variety of technical equipment used in offices.
Work independently and as part of a team with minimal supervision, maintain respectful relationships with coworkers, and make sound business decisions.
Manage several tasks simultaneously, often under time pressure and amid frequent distractions and interruptions.
Provide public access to department information or maintain its confidentiality in accordance with state requirements.
Maintain working knowledge of department policies and procedures and applicable Purdue University guidelines, and apply them in practice.
Edit and organize rough-draft work into an orderly format.