Purchasing & Warehouse Associate

TakeCare Insurance Company, Inc.•Tamuning, GU

10d

About The Position

Reports directly to the Materials Supervisor and is responsible for delivering purchasing services to TakeCare, FHP, and Veiovis internal customers. The position also assists with pickups and deliveries, maintains signed delivery logs, and processes incoming shipments by opening packages, checking packing slips against contents, identifying and resolving shipping errors, and entering information into the system. The role supports purchasing, warehousing, messenger, and distribution operations for the Materials Department. Purchasing work includes preparing and following up on purchase orders, reviewing requisitions, reconciling invoices and receiving documents, working with customers and vendors, maintaining records, and preparing monthly reports. Warehouse work includes processing and delivering stock and special orders, managing inventory, operating a forklift and vehicles, preparing outbound shipments, asset tagging, and responding to customer inquiries.

Requirements

High school diploma or equivalent.
Chauffeur’s license required.
Prior experience operating a forklift required; candidates without current forklift certification are expected to obtain it after hire.
Experience preparing purchase orders, following up on orders, and verifying deliveries.
Experience with pickups and deliveries, maintaining signed audit logs, and processing incoming shipments, including package handling, packing-slip verification, shipping-error identification, problem resolution, and data entry.
Effective team player with strong interpersonal skills and ability to work well with coworkers, patients, and customers.
Behavioral sensitivity, maturity, diplomacy, and tact in complex situations and when handling irate customers.
Outstanding oral and written communication skills.
Strong ethics and a high level of personal and professional integrity.
Basic familiarity with federal and state laws and requirements related to healthcare management.
Proficiency with computers, particularly MS Office programs.

Responsibilities

Prepare and enter purchase orders for assigned department accounts; follow up on orders and verify deliveries.
Coordinate receipt of incoming shipments.
Review incoming requisitions, assess needs, communicate recommendations to customers, and enforce guidelines.
Resolve discrepancies, approve payment, and retain necessary records.
Reconcile invoices and verify and process receiving documents against vendor invoices and purchase orders.
Work with customers to identify materials and supplies usage trends, standardize products, and develop inventory ordering points and levels.
Compile and analyze statistical data to assess purchasing feasibility and establish price objectives.
Review periodicals, catalogues, and other sources to monitor price trends.
Consult vendors about factors affecting prices and identify the lowest cost consistent with quality, reliability, and deadlines.
Review proposals, negotiate prices, select or recommend suppliers, and analyze trends.
Procure, create, and maintain departmental files and logs for express mail, subscriptions, radios, mobile phones, and charge cards.
Coordinate requests and repairs for cellular phones, radios, dental, medical, optometry, administration, and facilities equipment; arrange warranties, loaners, and off-island repair transport authorization.
Generate monthly Issues & Receipts reports for department heads and monthly departmental reports for Finance.
Maintain warehouse supplies.
Assist with Materials Department purchasing, warehousing, messenger, and distribution operations as needed.
Pick up and deliver items accurately and on time, maintaining an audit trail with recipients’ signatures.
Process incoming shipments, including opening packages, checking packing slips against contents, identifying shipping errors, resolving problems, and entering data into the system.
Log and sort courier deliveries before distribution.
Process and deliver warehouse stock orders and special orders.
Maintain and be accountable for inventory control levels; monitor stock and inform buyers when levels are low.
Restock inventory and perform warehouse cleanup.
Operate a forklift and vehicles to pull, stock, and deliver supplies.
Prepare documents and packages for outbound shipments.
Asset-tag expense and fixed assets and equipment before delivery.
Respond to customer inquiries.
Maintain vehicle condition, appearance, and safety check sheets.
Maintain and coordinate monthly fire extinguisher inspections.
Perform other assigned duties and assist in Materials Department operations as directed by the Materials Supervisor.