Purchasing Associate

Blick Art Materials•Galesburg, IL

11d•$17•Onsite

About The Position

The Purchasing Associate supports inventory replenishment and purchasing operations by maintaining purchase orders, monitoring vendor performance, resolving discrepancies, and ensuring accurate data within company systems. This role works closely with Demand Planning, Merchandising, Distribution Centers, Retail Stores, and vendors to ensure timely product availability and efficient supply chain execution.

Requirements

Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
Willingness and ability to learn company purchasing and inventory management systems including Commercial Ware, and JDA MMS
Excellent verbal and written communication skills
Strong organizational skills with exceptional attention to detail
Ability to manage multiple priorities and meet deadlines in fast-paced environment
Ability to work independently and collaboratively within a team environment

Responsibilities

Create, maintain, and update purchase orders in company purchasing systems.
Monitor open purchase orders and communicate with vendors regarding status, lead times, pricing, and delivery schedules
Maintain accurate SKU, vendor and purchase order data
Review and process confirmations
Investigate and resolve invoice discrepancies and vendor payment issues
Identify and resolve EDI transmission errors between the company and vendors
Collaborate with Retail Stores, Distribution Centers, and internal departments to resolved shipment, inventory, and receiving discrepancies
Analyze reports and system data to track order status, identify issues, and support purchasing decisions
Maintain compliance with company policies, procedures, and purchasing standards.
Participate in process improvement initiatives to increase efficiency and accuracy
Perform other duties as assigned