PURCHASING ASSOCIATE

TRI-COUNTY COMMUNITY ACTION AGENCY•Bridgeton, NJ

9d•$18 - $22•Onsite

About The Position

This role involves working with management to ensure the purchase and delivery of materials, and minor maintenance work. The Purchasing Associate will be responsible for maintaining and organizing the supply warehouse and copy room storage area, developing a filing system for materials, deliveries, and vendor contracts, and purchasing consumable supplies for health, nutrition, education, and sanitation. The position also includes purchasing furnishings and equipment as identified by management, completing purchase order requisitions, tracking orders, and submitting quarterly expense reports. A key aspect of the role is establishing and maintaining purchasing practices and procedures in conjunction with the finance department to ensure ethical vendor relationships. The associate will explore opportunities for alternate suppliers and materials to achieve optimal quality, reliability, prices, continuity, and delivery. Ensuring purchasing and billing procedures are followed is also a responsibility. Additionally, the role involves supervising utility workers, including training, evaluations, and work assignments, and collaborating with management to ensure work requisitions are submitted, assigned, completed, and logged. The Purchasing Associate will also assist with special projects and perform other duties as assigned by management.

Requirements

High school Diploma
Two (2) years prior experience working in an office setting.
Knowledge of office equipment and machines, including computers.
Ability to type reports and documents as necessary.
Ensure that confidentiality is maintained at all times.
Ability to maintain clerical records and prepare reports from varied statistical information.
Knowledge of Business English, Spelling, and typing procedures.

Responsibilities

Maintenance and organization of supply warehouse as well as copy room storage area.
Develop an organized filing system to track materials, deliveries, and vendor procurement contracts.
Work with management staff to purchase consumable supplies for health, nutrition, education, and sanitation.
Purchase supplies, furnishings, and equipment as identified by management.
Complete purchase order requisitions as needed, track orders, and submit quarterly expense reports.
Establishes, with approval from finance department, and maintains purchasing practices and procedures to ensure honest, fair, and ethical relationships with vendors.
Responsible for exploring alternate opportunities for alternate suppliers and materials with the goal of achieving the best possible quality, reliability, prices, continuity and delivery.
Ensures that purchasing and billing procedures are followed.
Provide supervision to utility workers including, but not limited to, annual training, defensive driving training, evaluations, work assignments.
Work with management staff to ensure that Work Requisitions are submitted (help desk), assigned, completed, and logged.
Work with other administrative staff to complete special projects as needed.
Other duties deemed by management staff.