Purchasing Associate

Wismettac Asian Foods, Inc.•Honolulu, HI

9d•$23 - $30

About The Position

Purchasing Associate 1 supports efficient purchase order operations for the branch office by providing administrative support to the purchase order team and upper management in accordance with company Standard Operating Procedures. The role performs general and clerical tasks, including filing, copying, collecting documents, answering phones, ordering and distributing supplies, and entering purchase order and internal requisition data. Other work may include maintaining supplier records, sorting and distributing incoming and outgoing mail, and receiving calls from suppliers. The position works under the close direction of senior personnel in the functional area. The associate prepares and processes purchase orders, coordinates with Sales to obtain quantities for sales planning, seasonal items, and import orders, and submits orders for approval by the Branch Manager or Deputy Branch Manager. The role schedules incoming and, when necessary, outgoing shipments; tracks arrivals; follows up with suppliers about late or missing shipments; and reports damaged goods. The position obtains pricing and product specifications, verifies inbound information, order pricing, and acknowledgments, and processes new vendor registrations. It communicates with supplier representatives to gather pricing, compare shipping rates and material prices, and maintain supplier contact information. The associate maintains purchase records—including quantities, shipping information, and costs—for department heads, purchasing files, or the company’s financial departments. Import-related duties include coordinating customs clearance for merchandise with customs brokers and vendors and supporting routine import administration. Additional duties include providing friendly customer service to employees, customers, clients, and vendors; following company guidelines, including attendance requirements; supporting physical inventory preparation; and performing other office work or assigned tasks. Pre-employment drug testing is required. Applicants must be authorized to work in the United States on a full-time basis for any employer.

Requirements

Must be authorized to work in the United States on a full-time basis for any employer.
Must complete pre-employment drug testing.

Responsibilities

Prepare and process accurate purchase orders.
Work with the Sales department to obtain quantities for sales planning, seasonal items, and import orders, record purchases at the time of request, and submit orders for approval by the Branch Manager or Deputy Branch Manager.
Schedule incoming shipments and, when necessary, outgoing return shipments; maintain records of expected arrivals and ensure materials arrive.
Follow up with suppliers about late or missing shipments and report damaged goods.
Obtain pricing and product specifications and verify inbound information, order pricing, and acknowledgments.
Process new vendor registrations using the required form.
Communicate with supplier representatives to gather pricing information, compare shipping rates and material prices, and maintain supplier contact information.
Maintain detailed purchase records, including quantities, shipping information, and costs, and provide or submit records to support department, purchasing, and financial activities.
Coordinate customs clearance for merchandise with customs brokers and vendors and support routine import-related administrative work.
Provide friendly customer service to employees, customers, clients, and vendors while maintaining product knowledge and supporting office operations.
Follow company guidelines, including attendance requirements.
Prepare for and support physical inventory.
Perform general administrative and clerical tasks, including filing, copying, collecting documents, answering phones, ordering and distributing supplies, purchase order and internal requisition data entry, maintaining supplier records, and sorting and distributing mail.
Perform other office work and assigned duties.