Coordinator, Purchasing Supplier

Cleveland Metropolitan School District

1d•$54,920 - $76,888

About The Position

The Purchasing Supplier Coordinator is responsible for District-wide supplier administration, sourcing, buying, and spend for goods and services purchased through cooperative contracts and purchasing system catalogs. The role supports improved outcomes for CMSD schools and scholars and works within the Finance Division’s Financial Strategy, Sourcing, and Support organization. The posting identifies the position as non-exempt and assigns it to Administration or as assigned. It lists a salary range of $54,920 to $76,888. The description states that the role reports to the Director, Procure to Pay; it also says the position reports to the Manager, Procurement within the Executive Director, Financial Strategy, Sourcing, and Support organization. The coordinator maintains supplier records and purchasing-system catalogs, supports cooperative contract purchasing, processes purchasing transactions, monitors spend and performance, and helps stakeholders and suppliers use purchasing systems and follow District policies. The position also contributes to process improvements, supplier diversity, procurement compliance, accurate records, and the District’s performance and development goals. Work may require travel to school and off-site administration locations and occasional conferences. The work is performed in a normal school environment and may include local travel for training or meetings.

Requirements

Bachelor’s degree in Business, Policy Development, or a related field; alternatively, an associate degree with two years of procurement experience.
At least three years of procurement experience; lesser experience may be considered in combination with education and direct public procurement experience.
Experience using e-procurement and ERP systems.
Strong proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.
Knowledge of business operations similar to CMSD in type of work, nature of contracts, and culture.
Ability to work as an individual contributor, exercising discretion and independent judgment consistently.
Ability to maintain confidential records and information.
Experience collaborating in a team-oriented environment.
Exceptional verbal, written, communication, and presentation skills.
Ability to assert oneself with managers and executive leadership as necessary.
Accountability for the success of CMSD transformation.
Ability to work effectively with peers, District departments, school leaders, and external partners.
Ability to overcome significant barriers to meet goals in a fast-paced, changing environment.
Ability to critically assess challenges and identify flexible, effective solutions.
Ability to perform multifaceted tasks with minimal supervision.
Ability to travel to school sites, off-site administration sites, and occasional conferences as necessary.
Valid Ohio driver’s license.

Nice To Haves

CPPB or related certification, or ability to obtain certification within 24 months of hire.

Responsibilities

Review, process, update, and maintain supplier registrations and records, as well as system catalog transactions in purchasing systems and tools.
Develop, maintain, monitor, and improve purchasing system catalogs, including integrated or interfacing catalogs such as punchouts, and ensure processes and systems align with purchasing policies, procedures, and system design.
Research and identify cooperative contract purchasing opportunities and support and guide internal stakeholders and suppliers on cooperative contract purchases.
Build and maintain relationships and partnerships with end users, stakeholders, and suppliers.
Provide training, education, and communication about supplier administration, catalog use, cooperative contract buying, purchasing systems and tools, policies, procedures, programs, and goals.
Identify ways to improve the end-user purchasing experience, including automation, catalog options, and purchasing policies and procedures.
Process purchasing transactions, including requisitions, purchase orders, and supplier contracts.
Monitor purchasing transaction status and expenditure reports, especially cooperative contract and catalog spend, and provide management and stakeholders with updates and recommendations.
Ensure compliance with public procurement regulations and District purchasing policies and procedures.
Escalate issues and risks to District leadership as needed.
Work to attract diverse, responsive, and responsible supplier partners.
Review purchasing metrics, reports, and key performance indicators and identify opportunities to improve efficiency and cost effectiveness in line with District strategy and goals.
Establish annual SMART goals aligned with the District performance and development evaluation system and work toward achieving them.
Provide functional responsibilities and services professionally and ethically.
Maintain accurate and complete supplier and purchasing records and respond to public records requests as necessary.
Implement District and Board of Education policies and procedures, and direct their implementation.
Perform other related duties as required.