Purchasing Coordinator

Aston Carter•La Porte, IN

2d•$25 - $27•Onsite

About The Position

The Purchasing Coordinator supports accurate and efficient purchasing operations in a manufacturing environment. The role manages purchase orders, investigates and reconciles invoice and PO discrepancies, supports inventory accuracy, oversees returns and nonconformance processes, and coordinates with suppliers and internal teams to maintain product availability and improve purchasing processes. The position also supports indirect purchasing, ERP data maintenance, and the monthly Sales, Inventory, and Operations Planning (SIOP) process. This is a fully onsite contract assignment in La Porte, Indiana. The position may extend for several months and could potentially transition to a long-term or permanent opportunity, depending on business needs and performance. The standard schedule is Monday through Friday, 7:30 a.m. to 4:00 p.m. The coordinator works with purchasing, accounting, operations, and inventory teams in an office setting within a manufacturing facility, using ERP software and Microsoft Excel daily. The pay range is $25.00–$27.00 per hour.

Requirements

Several years of overall experience working in an office setting.
At least one year of purchasing or supply chain experience.
Experience working with purchase orders in a professional environment.
Experience researching and resolving invoice or purchasing discrepancies.
Experience coordinating with AP/AR or accounting teams to support reconciliation and payment processes.
Experience managing returns or nonconforming materials in a manufacturing or supply chain setting.
Exposure to nonconformance reports (NCRs) or nonconformance processes.
Hands-on experience using ERP software such as SAP, JD Edwards (JDE), QAD, or similar systems.
Basic proficiency in Microsoft Excel for data entry, tracking, and simple analysis.
Foundational knowledge of purchasing, procurement, and supply chain principles.
Ability to manage multiple priorities, open purchase orders, and past-due follow-ups in a fast-paced environment.
Strong attention to detail and accuracy when working with invoices, purchase orders, and ERP data.
Effective communication skills for coordinating with suppliers and internal cross-functional teams.
Ability to work collaboratively and support multiple team members as workload demands shift.

Nice To Haves

Experience with vendor management and maintaining strong supplier relationships.
LEAN or process-improvement experience, or an interest in supporting continuous improvement initiatives.
Exposure to international suppliers or offshore sourcing and related logistics considerations.
Experience providing administrative support in a purchasing or supply chain function.
Formal education or a degree related to business, supply chain, or a similar field.

Responsibilities

Identify invoice and purchase order discrepancies and work with accounts payable and accounts receivable teams to research and resolve them.
Review and reconcile purchase order and invoice variances to ensure financial and purchasing records are accurate and complete.
Prepare nonconformance reports (NCRs) to identify, document, and address product or material discrepancies.
Initiate, track, and follow through on product and material returns until resolution.
Monitor open purchase orders, address past-due orders, and follow up to support timely delivery.
Process and manage purchase orders for assigned materials and suppliers, verifying quantities, pricing, and delivery requirements.
Confirm suppliers have received purchase orders and follow up on missing acknowledgments.
Communicate with suppliers about pricing, availability, order changes, delivery timing, and past-due materials.
Create purchase orders in the company ERP system and accurately enter relevant details.
Maintain accurate ERP data, including costs, open and pending purchase orders, delivery dates, and supplier information.
Review inventory levels, demand trends, lead times, and purchasing history to help maintain appropriate stock levels and avoid shortages or excess inventory.
Assist with indirect purchasing for office, factory, and janitorial supplies as needed.
Support inventory accuracy and product availability through purchasing practices and coordination with operations and inventory teams.
Provide purchasing support to multiple team members and assist where workload demands are greatest.
Collaborate with purchasing, accounting, operations, inventory, and other departments to resolve issues and align purchasing activities.
Identify opportunities to streamline purchasing processes, reduce waste, and support cost-reduction and process-improvement initiatives.
Participate in the monthly SIOP process and provide relevant information about customer and supplier trends for assigned responsibilities.

Benefits

Medical insurance, if eligible.
Dental insurance, if eligible.
Vision insurance, if eligible.
Critical illness, accident, and hospital coverage, if eligible.
401(k) retirement plan, with pre-tax and Roth post-tax contributions available, if eligible.
Voluntary life and AD&D insurance for the employee and dependents, if eligible.
Short- and long-term disability coverage, if eligible.
Health Spending Account (HSA), if eligible.
Transportation benefits, if eligible.
Employee Assistance Program, if eligible.
Time off or leave, including PTO, vacation, or sick leave, if eligible. Individual eligibility may depend on job classification and length of employment; benefits are subject to plan terms and may change.