Purchasing Coordinator

Aston Carter • Greenfield, IN

2d • $25 - $27 • Onsite

About The Position

The Buyer supports the purchasing function by accurately entering and managing large, complex purchase orders in a fast-paced manufacturing environment. The position is based onsite at a manufacturing facility in Greenfield, Indiana, and primarily involves detailed manual data entry, following standard work procedures, and communicating with internal teams and external suppliers. The role includes processing approximately 20 purchase orders per day, potentially with 100–150 lines each, and helping reduce a purchase-order backlog associated with an ERP implementation.

The Buyer works Monday through Friday, 8:00 a.m. to 5:00 p.m., with some schedule flexibility. The role is primarily office-based and uses Excel, Outlook, and ERP software. Business-casual professional dress is expected; closed-toe shoes are required, and steel-toe shoes must be available when accessing the manufacturing floor. The company is expanding and describes opportunities for long-term development. Eligible employees may have bonus potential twice yearly after becoming permanent, and merit reviews may lead to pay increases. The posted pay range is $25.00–$27.00 per hour. This is a contract-to-hire position.

Requirements

• Hands-on experience with inventory purchasing and understanding how purchase orders relate to inventory needs.
• Practical experience processing and managing purchase requisitions.
• Experience using ERP software in purchasing, inventory, or order entry.
• Proficiency with Microsoft Office, particularly Excel for data entry and tracking.
• Proficiency with Outlook for professional email communication.
• Strong verbal and written communication skills for working with internal teams and external suppliers.
• Ability to provide clear order updates, address issues promptly, and ensure adherence to established processes.
• Confidence holding individuals accountable to purchasing procedures and standards when required.
• High attention to detail and accuracy in manual data entry.
• Ability to multitask and manage time effectively in a high-volume environment.
• Reliability and punctuality for scheduled work hours.
• Strong work ethic and willingness to work diligently to meet deadlines.
• Ability to work independently while following standard procedures.
• Availability to work onsite in Greenfield, Indiana, Monday through Friday, 8:00 a.m. to 5:00 p.m.
• Closed-toe casual shoes; steel-toe shoes must be available when access to the manufacturing floor is necessary.

Nice To Haves

• Experience as a buyer or in a purchasing specialist or coordinator role.
• Familiarity with purchase-order and order-entry processes in a manufacturing or industrial setting.
• Comfort working with large, complex data sets and multi-line purchase orders.
• Ability to adapt to new systems and processes during ERP implementations.
• Strong organizational skills and ability to prioritize tasks effectively.
• Professional demeanor and ability to build positive working relationships with colleagues and suppliers.
• Interest in long-term growth opportunities within a rapidly expanding company.
• Motivation to contribute to continuous improvement of purchasing processes and data accuracy.

Responsibilities

• Enter large, multi-line purchase orders accurately and efficiently, ensuring the information is complete and correct.
• Process approximately 20 purchase orders per day using manual data entry; each order may contain 100–150 lines.
• Follow established standard work procedures and purchasing guidelines.
• Use Excel for purchase-order data entry, tracking, and basic analysis.
• Use Outlook and phone and email communications to provide order updates, resolve issues, and clarify requirements with internal stakeholders and external suppliers.
• Manage purchase requisitions and convert them into purchase orders in a timely manner.
• Support inventory purchasing by considering inventory levels and aligning purchase orders with inventory needs.
• Use ERP software to enter, update, and manage purchase orders and related purchasing data.
• Maintain accuracy and meticulous attention to detail in purchasing and order-entry tasks.
• Multitask across purchase orders and requests, manage time, and meet deadlines.
• Collaborate with internal teams and suppliers to follow current processes and purchasing standards.
• Follow up proactively on order status, discrepancies, and issues, and communicate resolutions clearly.
• Hold internal and external partners accountable to established purchasing processes when needed.
• Support efforts to reduce the purchase-order backlog created during the ERP implementation.
• Maintain a professional, business-casual appearance and comply with safety footwear requirements when accessing the manufacturing floor.

Benefits

• Eligible temporary-role benefits may include medical, dental, and vision coverage.
• Critical illness, accident, and hospital coverage may be available to eligible employees.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions may be available.
• Voluntary life and AD&D insurance for the employee and dependents may be available.
• Short- and long-term disability coverage may be available.
• Health Spending Account (HSA) may be available.
• Transportation benefits may be available.
• Employee Assistance Program may be available.
• Time off or leave, including PTO, vacation, or sick leave, may be available.
• Bonus potential twice a year after becoming permanent, subject to eligibility.
• Merit reviews may lead to pay increases, typically effective in July.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed