Purchasing Coordinator

Aston Carter • La Porte, IN

2d • $25 - $27 • Onsite

About The Position

The Purchasing Coordinator supports end-to-end purchasing activities in a manufacturing environment. The role ensures purchase orders are accurate, deliveries are timely, invoices are reconciled precisely, and ERP data is maintained. The coordinator works with suppliers and cross-functional teams to resolve discrepancies and support inventory accuracy, cost reduction, and process improvement initiatives. This is a permanent, fully onsite position based in La Porte, Indiana. Only local candidates within a commutable distance will be considered.

Requirements

• At least 3 years of purchasing experience in the manufacturing sector, including hands-on purchase order work.
• Experience with inventory management, including monitoring stock levels and supporting inventory accuracy.
• Experience using ERP software such as SAP, JD Edwards, QAD, or similar systems for purchasing and data maintenance.
• Basic proficiency in Microsoft Excel for tracking, reporting, and analyzing purchasing and inventory data.
• Foundational knowledge of purchasing, supply chain, and procurement processes.
• Ability to perform purchasing-related administrative support, documentation, and coordination tasks.
• Strong attention to detail and accuracy when reconciling purchase orders, invoices, and ERP data.
• Effective communication skills for working with suppliers and cross-functional teams, including accounting and operations.
• Must be a local candidate within a commutable distance of La Porte, Indiana.

Nice To Haves

• Experience managing purchase orders throughout their lifecycle, from creation to closure.
• Experience researching and resolving invoice or purchasing discrepancies with accounting or AP/AR teams.
• Experience coordinating with accounts payable, accounts receivable, or broader accounting teams.
• Experience managing returns or nonconforming materials with suppliers and internal stakeholders.
• Exposure to NCR or nonconformance processes in a manufacturing or supply chain environment.
• LEAN or process-improvement experience, including participation in continuous improvement initiatives.
• Exposure to international suppliers or offshore sourcing and related logistics or communication considerations.
• Experience with vendor management, including maintaining supplier information and relationships.
• A degree or formal education related to business, supply chain, or a similar field is beneficial.

Responsibilities

• Identify discrepancies between invoices and purchase orders and work with accounts payable and accounts receivable teams to research and resolve issues.
• Review and reconcile purchase order and invoice variances for accuracy and completeness.
• Conduct nonconformance reports (NCRs) to identify, document, and address product or material discrepancies.
• Coordinate product or material returns with suppliers and internal teams and follow through until resolution.
• Monitor open purchase orders, address past-due orders, and follow up with suppliers.
• Process and manage purchase orders for assigned materials and suppliers from creation through delivery.
• Confirm suppliers received purchase orders and follow up on missing or delayed acknowledgments.
• Communicate with suppliers about pricing, availability, order changes, delivery timing, and past-due materials.
• Create purchase orders in the company ERP system and maintain accurate related data.
• Maintain ERP information, including current costs, open and pending purchase orders, delivery dates, and supplier details.
• Review inventory levels, demand trends, lead times, and past purchasing activity to support stock levels and product availability.
• Assist with indirect purchasing for office, factory, and janitorial supplies as needed.
• Coordinate with operations and inventory teams to align purchasing with actual demand and support inventory accuracy.
• Provide purchasing support to multiple team members and assist where workload demands are highest.
• Collaborate with purchasing, accounting, operations, inventory, and other departments to resolve purchasing, invoicing, and inventory issues.
• Identify opportunities to improve pricing, terms, or processes in support of cost-reduction initiatives.
• Contribute to LEAN or other continuous improvement activities where applicable.
• Participate in the monthly Sales, Inventory, and Operations Planning (SIOP) process and provide information about customer and supplier trends as appropriate.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Critical Illness, Accident, and Hospital coverage
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available
• Voluntary life insurance and AD&D for the employee and dependents
• Short- and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off/leave, including PTO, vacation, or sick leave, subject to eligibility and applicable terms

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed