Purchasing Coordinator

Interior Logic Group•Remote California, CA

2d•$27 - $29

About The Position

The Purchasing Coordinator organizes, purchases, and tracks materials and supplies needed for successful project completion. The role supports material availability, vendor coordination, and purchasing accuracy to ensure materials arrive on time and meet project requirements. It calls for a diligent, urgent, and communicative problem solver who responds effectively to customers and peers. The coordinator orders materials, works with vendors on availability, pricing, and sale terms, reviews material availability, and supports product specifications and substitutions. The position also uses ERP systems to place and track orders, resolve issues, and complete daily reports and activities. Depending on the location, the role may involve higher-volume or more complex purchasing work. The coordinator makes purchasing decisions, investigates the causes of material issues, recommends improvements, supports special projects and continuous improvement, and may train Purchasing Associates. The role collaborates with Design, Operations, Field partners, builders, vendors, and internal teams. It requires following company policies, meeting commitments and deadlines, and working extended schedules when necessary to meet business goals.

Requirements

High school diploma or GED required.
Working knowledge of internet-based tools, spreadsheet and word processing software, and order processing systems.
Basic technology skills, including MS Office Suite.
Strong organizational skills for accurately tracking ordering and production information.
Ability to work in a fast-paced, deadline-driven environment.
Strong professional-level verbal and written communication skills.
Ability to negotiate agreements between parties with different perspectives.
Interpersonal skills to develop and maintain professional working relationships with builders, vendors, and internal teams.
Ability to proactively identify, analyze, address, and resolve problems, conflicts, and issues.
Sound and accurate judgment, including explaining decisions, involving appropriate stakeholders, and making timely decisions.
Strong time-management skills and ability to prioritize and manage workload effectively.
Ability to work independently while collaborating in a team environment.
Demonstrated accountability, adaptability, and commitment to quality and service.

Nice To Haves

Associate’s or Bachelor’s degree.
One or more years of related purchasing, materials, or supply chain experience; higher experience levels support increased responsibility.
Material resource planning and/or production control experience with Systems Application Process (SAP).
Bilingual English/Spanish experience.
Thorough knowledge of products used by the company as they relate to product installation.

Responsibilities

Order materials and supplies accurately and efficiently, ensuring timely delivery before scheduled installation.
Coordinate with vendors regarding product availability, pricing, and terms of sale.
Analyze product and delivery systems to assess current and future material availability.
Participate in developing product specifications and identifying substitute materials.
Coordinate homebuyer material approvals with Design when applicable.
Ensure samples are available for designers and customers when applicable.
Organize and schedule material returns with suppliers as needed.
Use ERP systems to place orders, track materials, gather information, and troubleshoot issues.
Run, address, and complete daily purchasing and material reports.
Complete required daily activities accurately and on time with minimal supervision.
Handle higher-volume locations and complex purchasing activity as applicable.
Make informed purchasing decisions and escalate issues when necessary.
Conduct root cause analysis on purchasing or material issues and recommend improvements.
Act as a subject matter or material expert when handling escalated purchasing issues.
Take on special projects and support continuous improvement initiatives.
Assist with and conduct training for Purchasing Associates as needed.
Attend required meetings and trainings.
Collaborate with Design, Operations, Field partners, and other internal teams.
Follow management direction and company policies and procedures; take responsibility for actions and commitments.
Complete tasks on time or notify appropriate parties and propose alternative plans.
Commit to extended work schedules when necessary to meet business goals.
Perform other duties as assigned.