Purchasing Coordinator

Mutual Trading Company•Flower Mound, TX

1d•$23 - $26•Onsite

About The Position

Mutual Trading Co., Inc. is hiring a Purchasing Coordinator in Dallas, Texas. The role supports domestic purchasing and vendor relationships, inventory planning, product and shipment coordination, food safety compliance, and payment processing. The coordinator works with Sales and Warehouse teams and may attend company events outside normal working hours. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with a one-hour lunch; overtime may be needed. The position is primarily indoors in an office and warehouse-related setting, with a noise level described as normal to loud. Physical requirements include extended sitting and computer use, and occasional walking, standing, reaching, bending, kneeling, and lifting or moving up to 25 pounds. A high school diploma or equivalent and a bachelor’s degree in business or a related field are required, as is at least two years of purchasing experience. Business-level English is required; business-level Japanese is preferred.

Requirements

High school diploma or equivalent and a bachelor’s degree in business or a related field are required.
At least 2 years of purchasing experience is required.
Business-level English proficiency in reading, writing, speaking, and listening is required.
Strong organization skills and attention to detail.
Basic math skills, including markups, discounts, inventory counting, weight and measurement conversions, and combining quantities.
Strong communication, interpersonal, customer service, and problem-solving skills.
Basic proficiency in Microsoft Office, including Excel, Word, and Outlook.
Ability to sit and work in an office setting and use a computer for extended periods.
Ability to talk, hear, walk, stand, reach, bend, kneel, and occasionally lift or move up to 25 pounds.
Ability to work independently and as part of a team, adapt to frequent changes in assignments and workload, and maintain a positive attitude.

Nice To Haves

Business-level Japanese proficiency in reading, writing, speaking, and listening.
Knowledge of Microsoft Business Central and ERP systems.
Knowledge of Japanese foods and liquors.

Responsibilities

Assist with managing domestic vendor relationships, negotiating prices and contracts, and maintaining vendor partnerships.
Monitor and analyze daily inventory levels and create purchasing plans based on order volume, assortment, and product lead time.
Issue purchase orders to domestic vendors.
Assist in scheduling deliveries, resolving shipment issues, ensuring timely fulfillment, and escalating issues to management when needed.
Answer questions about products, shipping schedules, item status, inventory discrepancies, and substitute items.
Ensure food products comply with FDA and USDA standards.
Assist with food safety issues and work with Sales to handle customer returns and complaints, escalating issues when needed.
Coordinate with Warehouse to inspect received products for damage, verify quantities, document findings, and report issues to management.
Collaborate with Sales and Warehouse to identify customer needs and preferences; support branch product research and development by tasting and evaluating samples.
Conduct inventory checks when warehouse inventory discrepancies arise.
Process receipts and invoices for payment.
Coordinate and attend the semiannual inventory count, which may take place on a weekend.
Attend company events and functions outside normal working hours.
Perform other duties as assigned and respond to management requests.