Purchasing Coordinator

Mutual Trading Co. • Flower Mound, TX

4d • Onsite

About The Position

Mutual Trading Co., Inc. is hiring a Purchasing Coordinator in Dallas, Texas. The role supports domestic vendor relationships and purchasing activities, including inventory analysis, purchase orders, delivery coordination, product compliance, food safety matters, and processing receipts and invoices. The coordinator works with Sales and Warehouse teams on customer needs, inventory discrepancies, product evaluation, and quality issues. The position is based indoors in a setting with normal to loud noise levels and is scheduled Monday through Friday, 8:00 a.m. to 5:00 p.m., with a one-hour lunch. Overtime may be needed, and the role may involve attending events outside normal working hours and a designated semiannual inventory count that may occur on a weekend.

Requirements

• High school diploma or equivalent.
• Bachelor’s degree in Business or a related field.
• At least 2 years of purchasing experience.
• Business-level English proficiency in reading, writing, speaking, and listening.
• Strong organizational skills and attention to detail.
• Basic mathematical knowledge, including markups, discounts, inventory counting, weight and measurement conversions, and combining calculations.
• Strong communication, interpersonal, customer service, and problem-solving skills.
• Basic proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Ability to maintain a positive attitude and work independently and as part of a team.
• Ability to adapt to frequent changes in assignments and workload.
• Ability to sit and work in an office setting and type and use a computer for extended periods.
• Ability to talk, hear, walk, stand, reach, bend, kneel, and occasionally lift or move up to 25 pounds.

Nice To Haves

• Business-level Japanese proficiency in reading, writing, speaking, and listening.
• Knowledge of Microsoft Business Central and ERP systems.
• Knowledge of Japanese foods and liquors.

Responsibilities

• Assist with managing relationships with domestic vendors by negotiating prices and contracts and building and maintaining vendor relationships.
• Monitor and analyze daily inventory levels and develop purchasing plans based on order volume, assortment, and product lead times.
• Issue purchase orders to domestic vendors.
• Assist in scheduling deliveries, resolving shipment issues, ensuring timely order fulfillment, and escalating issues to management when needed.
• Answer questions about products, shipping schedules, item status, inventory discrepancies, and substitute items.
• Ensure food products comply with FDA and USDA regulations.
• Assist with food safety issues and work with the Sales Department on customer returns and complaints, escalating issues to management when needed.
• Coordinate with the Warehouse Department to inspect received products for damage, verify quantities, document findings, and report issues to management.
• Collaborate with Sales and Warehouse departments to identify customer needs and preferences.
• Support branch product research and development by tasting and evaluating sample products.
• Conduct inventory checks when warehouse inventory discrepancies arise.
• Process receipts and invoices for payment.
• Coordinate and attend the semiannual inventory count on a designated day, which may be a weekend.
• Attend Company events and functions outside normal working hours.
• Perform other duties as assigned and respond to management requests.

Benefits

• Paid health insurance for employees and their dependents.
• Paid dental insurance for employees and their dependents.
• Paid vision insurance for employees and their dependents.
• Life insurance.
• 401(k) plan with company match.

What This Job Offers

• Job Type: Full-time