Purchasing Coordinator

Craftsman Court Ceramics • Scottsdale, AZ

8d

About The Position

The Purchasing Coordinator manages order processing, client communication, vendor coordination, financial reporting, and job tracking. The role enters orders and payments into QuickBooks and internal systems, keeps clients informed about job status and delivery, coordinates purchase orders and updates with vendors, and maintains accurate job and sales records. The position requires strong organization, accuracy, communication, and the ability to manage multiple priorities in a fast-paced environment. It involves prolonged periods of sitting at a desk and working on a computer.

Requirements

• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy in data entry and reporting.
• Strong communication and customer service skills.
• Proficiency in QuickBooks, Microsoft Office Suite, and spreadsheet management.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Professional appearance in accordance with the business casual dress code.
• Proactive approach to problem-solving.
• High school diploma required.
• Previous experience in order processing, project coordination, or bookkeeping/accounting support is highly desirable.

Nice To Haves

• Associate’s degree in Business or a related field preferred.

Responsibilities

• Place orders and enter details into QuickBooks and internal tracking systems.
• Process credit card payments and send receipts to clients.
• Send shipping and tracking information after orders ship, and delivery confirmation emails after materials are delivered.
• Request balance-due payments for made-to-order materials before shipment and process final payments.
• Keep clients updated on job status, estimated lead times, and ship dates.
• Send purchase orders to vendors and enter vendor purchase orders into QuickBooks.
• Request order and shipping updates from vendors.
• Enter payments into Cash Flow.
• Update and maintain the Current Jobs spreadsheet with order details, freight costs, and job status.
• Maintain daily, monthly, and quarterly sales numbers.
• Review, calculate, and approve freight costs for the sales team using freight worksheets.
• Enter freight bills into QuickBooks and the Current Jobs spreadsheet.
• Maintain accurate records of all open jobs, track job progress, and provide timely updates to internal teams and clients.
• Ensure information is accurately recorded in spreadsheets and accounting systems.

Benefits

• Medical, dental, vision, and supplemental benefits.
• Employer-paid term life insurance.
• Seven paid holidays plus Christmas Week paid.
• Eligible for company performance bonuses after a 90-day review.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED