Purchasing Supervisor

Valor Hospitality Partners•Gulf Shores, AL

1d•Onsite

About The Position

Valor is seeking passionate Hotelitarians who are driven, detail-obsessed professionals dedicated to delivering true hospitality. We are a global hospitality management company partnering with renowned brands to maximize hotel commercial potential. With a commitment to thoughtful hospitality and sustainable dining, we bring enthusiasm, creativity, and local flair to every property. We value individuals who build relationships, uphold high standards, and create meaningful experiences for guests, teams, and owners. This role involves developing, implementing, and maintaining effective purchasing and inventory control procedures, ensuring purchases align with operational needs, budgets, and financial objectives. The Purchasing Supervisor will work closely with the Director of Food & Beverage and Director of Outlet's Operation, manage vendor relationships, oversee inventory processes, supervise receiving functions, assist with financial controls, and lead the purchasing, receiving, and storeroom team. Collaboration and communication with department leaders are key to ensuring timely product availability and supporting hotel operations.

Requirements

High school diploma or equivalent experience.
Six to twelve months of employment in a related position position with this company or other organizations.
Excellent computer and cash handling skills.
Ability to stand for extended periods of time.
Sociable, outgoing, lively and service-oriented demeanor.
Working knowledge is generally learned on-the-job.
Communicate information and hotel services to management and staff.

Responsibilities

Develop, implement, and maintain effective purchasing and inventory control procedures for all hotel departments.
Ensure all purchases align with operational needs, approved budgets, and company financial objectives.
Continuously evaluate purchasing practices to improve efficiencies, reduce waste, and maximize cost savings.
Support long-term operational strategies through proactive purchasing and inventory planning.
Work closely with the Director of Food & Beverage and the Director of Outlet's Operation regarding the beverage program of the hotel for the F&B Outlets and Banquet.
Source, evaluate, and maintain relationships with vendors and suppliers that meet company quality, pricing, and service expectations.
Negotiate pricing, delivery schedules, and purchasing agreements to ensure competitive pricing and product consistency.
Monitor vendor performance and address service or product quality concerns in a timely and professional manner.
Ensure all purchasing activities follow company bid procedures and procurement guidelines.
Oversee all inventory processes, including receiving, storage, issuing, transfers, and monthly inventory counts.
Maintain accurate inventory records and par levels for all departments.
Ensure proper rotation of products utilizing FIFO (First-In, First-Out) standards.
Monitor and report slow-moving, obsolete, damaged, or excessive inventory.
Conduct regular audits to ensure inventory accuracy and minimize loss or theft.
Manage and take full ownership of the Package Hawk software to manage the packages for hotel guests and vendors.
Supervise all receiving functions to ensure products are accurately inspected, counted, and verified against purchase orders and invoices.
Ensure all products received meet company quality standards and specifications.
Maintain proper storage conditions and sanitation standards in all receiving and storage areas.
Ensure compliance with food safety, OSHA, sanitation, and health department standards.
Assist in managing purchasing-related expenses and support departmental budget goals.
Monitor market pricing trends and recommend cost-saving opportunities.
Work closely with Finance and operational leaders to ensure proper invoice processing, coding, and expense tracking.
Support month-end inventory reconciliation and financial reporting processes.
Lead, train, coach, and supervise the purchasing, receiving, and storeroom team members.
Establish clear performance expectations and accountability standards.
Ensure team members are properly trained on receiving procedures, inventory controls, safety standards, and sanitation practices.
Foster a culture of teamwork, professionalism, organization, and continuous improvement.
Ensure all purchasing and receiving activities comply with hotel policies, safety standards, and local, state, and federal regulations.
Maintain organized purchasing records, invoices, and documentation for auditing purposes.
Ensure proper handling and storage of all food, beverage, chemical, and operating supplies.
Work collaboratively with department leaders to anticipate operational needs and ensure timely product availability.
Communicate effectively with hotel leadership regarding inventory concerns, shortages, pricing fluctuations, and operational opportunities.
Support special events, high occupancy periods, and banquet operations through proactive purchasing coordination.