Purchasing Supervisor

Hall County•Gainesville, GA

1d•Onsite

About The Position

Supervises the daily activities of the centralized purchasing function for Hall County. Maintains relationships with vendors or suppliers and negotiates contracts for more complex purchase orders. Evaluates and analyzes purchasing trends and price trends to identify forecast demand and minimize purchasing costs. Provides supervision to staff, including overseeing projects, reviewing purchasing decisions, and providing authority for personnel actions.

Requirements

Bachelor’s degree in business Administration, Accounting or related field.
Five years professional purchasing experience of which at least three years is in government purchasing.
Three years of financial experience in a governmental environment.
Any equivalent combination of education and experience which provides the minimum level of qualifications stated above
Certified Public Purchasing Officer
Knowledge of purchasing laws, rules and regulations in annotated code for the State of Georgia.
Knowledge of public purchasing and bid procedures and ethical constraints.
Knowledge of County operations and functions.
Knowledge of local government budgeting and purchasing procedures.
Knowledge of state laws and county ordinances or resolutions concerning SPLOST, cash management and investments, and debt issuance and management.
Skill in operating a computer keyboard to enter and retrieve data.
Skill in cash flow analysis and multi-year revenue forecasting.
Skill in managing subordinate staff.
Ability to interact with elected officials, other governmental entities and agencies, and staff at all levels of the organization.
Ability to communicate clearly and effectively, both orally and in writing.
Ability to establish and maintain effective working relationships with private sector vendors.
Ability to independently assimilate facts and draw sound conclusions.
Ability to select, develop, organize, motivate and effectively utilize staff.

Responsibilities

Plans and administers procurement process for goods, services, materials, supplies, and equipment.
Prepares formal and informal bid proposals and requests for proposals as required by law, including all documentation and supporting schedules; contacts vendors, evaluates bids, and makes purchasing recommendations.
Reviews requisitions and advises department(s) concerning purchases of supplies and equipment.
Approves vendors and controls vendor list, drafts specifications for all major commodities purchases. Prepares and administers contracts with vendors.
Develop and maintain professional relationships with all suppliers and prepare reports for all purchasing departments and provide support to all managers to plan and execute all purchasing processes and provide an effective interface with all departments.
Maintain an efficient purchase order system and manage communication with internal departments and external vendors. Recommend improvements, as needed, to all service levels to ensure accuracy and efficient cooperation.
Design and implement various purchasing strategies and procurement policies/procedures that coordinate with supply chain management and determine appropriate programs for all purchase requirements and assist to reduce supply chain cost.
Manage supplier contracts and assist to administer best pricing strategies for all purchased materials. Analyze strategies to improve quality and manage inventory levels for all county departments.
Analyze all existing procedures for purchasing agents, approve purchase orders, evaluate competitive bids and requests for proposals, prepare/review competitive agreements, and design system and procedures to minimize costs for all departments/vendors.
Supervise county-wide procurement card program, including the activation and termination of all county P-cards and management of day-to-day operations of online credit card system.
Administer everyday activities of all purchasing staff and provide training to staff to ensure compliance and monitor all purchasing activities and design various cost-effective methods according to demands.
Interviewing, making hiring recommendations, plans and assigns work, and reviews and evaluates performance of subordinates.
Provides supervision and oversight in purchasing.
Regular and predictable attendance is required.
Performs other related duties as required.