Purchasing Supervisor

Marriott•Dorado, PR

6d•Onsite

About The Position

The Purchasing Supervisor is responsible for managing and organizing various necessary documents, summarizing relevant information, and distributing it to appropriate employees. This role requires maintaining up-to-date knowledge of company safety programs, adhering to food safety and handling policies, and ensuring clear and organized records for reports and invoices. The supervisor will calculate figures for inventories, orders, and costs, conduct inventory audits, monitor stock levels, and troubleshoot vendor delivery issues. They will also verify and track received inventory, reconcile shipping invoices and receiving reports, and process deliveries. Additionally, the role involves assisting management with employee training, scheduling, counseling, and motivation, ensuring adherence to quality standards, and reporting accidents or unsafe conditions. The supervisor must follow all company policies, maintain a professional appearance, protect company assets, and support team goals. Physical requirements include standing, sitting, or walking for extended periods, lifting up to 50 pounds, manipulating objects, and navigating various surfaces and spaces.

Requirements

High school diploma or G.E.D. equivalent.
At least 2 years of related work experience.
At least 1 year of supervisory experience.

Nice To Haves

None

Responsibilities

Print and organize various necessary documents, summarize relevant information, and distribute information to appropriate employees.
Maintain up-to-date knowledge of company safety programs within assigned area of responsibility, (e.g., food, retail), as well as all local, state, and federal regulations.
Adhere to food safety and handling policies and procedures across all food-related areas.
Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
Calculate figures for inventories, orders, and costs.
Conduct inventory audits to determine inventory levels and needs.
Notify manager/supervisor of low stock levels.
Troubleshoot vendor delivery issues and oversee return process.
Verify and track received inventory.
Reconcile shipping invoices and receiving reports.
Receive, unload, and process deliveries.
Monitor PAR levels for all food items to ensure proper levels.
Refuse acceptance of damaged, unacceptable, or incorrect items.
Assist management in training, scheduling, counseling, disciplining, and motivating and coaching employees; serve as a role model.
Ensure adherence to quality expectations and standards.
Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications.
Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets.
Assist other employees to ensure proper coverage and prompt guest service.
Speak with others using clear and professional language; prepare and review written documents accurately and completely.
Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees.
Read and visually verify information in a variety of formats (e.g., small print).
Stand, sit, or walk for an extended period of time or for an entire work shift.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance.
Grasp, turn, and manipulate objects of varying size and weight, requiring fine motor skills and hand-eye coordination.
Move through narrow, confined, or elevated spaces.
Move over sloping, uneven, or slippery surfaces as well as up and stairs and/or service ramps.
Perform other reasonable job duties as requested.