Purchasing Specialist
About The Position
Guardian Pharmacy of Houston is seeking a Purchasing Specialist to manage purchasing and pharmacy inventory under limited supervision. The role ensures sufficient inventory to meet operational needs while maintaining target inventory levels and supports budgeted margin goals through cost-effective purchasing. The specialist monitors inventory and purchasing data, places medication and supply orders, maintains accurate drug files and purchase documentation, and coordinates returns, recalls, expired inventory, audits, and quarterly physical inventory. The role communicates product availability, pricing, and alternatives to pharmacy staff and works with Support Services Purchasing to stay current on purchasing issues and updates. The position requires independent judgment, attention to accuracy, and the ability to manage deadlines in a fast-paced, team-oriented environment. The role is based in Sugar Land, Texas, may require up to 10% ground travel, and requires flexible hours.
Requirements
- High school diploma or GED required.
- Pharmacy Technician license, certification, or registration as required by state regulations.
- At least 1 year of related experience; an advanced degree may substitute for experience.
- Advanced computer skills.
- Ability to work independently and meet deadlines.
- Ability to solve problems with minimal direction.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks simultaneously in a fast-paced, team-oriented environment while adhering to strict deadlines.
- Quality-minded approach, including proactively seeking errors and investigating apparent inaccuracies.
Nice To Haves
- Bachelor’s degree in Math, Economics, Statistics, Business, or a similar field preferred.
- National Pharmacy Technician Certification (PTCB) preferred.
- Experience with pharmacy operations systems preferred/required.
Responsibilities
- Manage inventory levels in response to utilization, shortages, backorders, recalls, and waste prevention.
- Review purchasing dashboards and reports to monitor metrics and identify cost-saving and inventory-turn opportunities.
- Use the Surecost purchasing system to assess purchasing options.
- Place daily medication and supply orders accurately and on time.
- Manage purchasing spend to maximize margin and comply with generic and warehouse purchasing targets.
- Review, update, and maintain the drug file and formulary; identify errors, update NDCs, and audit for accuracy.
- Manage brand purchases in advance of price increases and generic events under the direction of Support Services Purchasing.
- Communicate product availability, pricing, alternative products, updates, and issue resolutions to pharmacy staff.
- Coordinate returns of overstocked or mis-ordered items and arrange returns or disposal of expired and recalled inventory.
- Coordinate quarterly physical inventory, including reviews of inventory turns, cycle count accuracy, purchase-versus-dispense reports, and par levels.
- Perform audit counts to maintain the perpetual reordering system.
- Ensure accurate processing of purchase orders and invoices.
- Attend monthly calls and an annual in-person meeting with Support Services Purchasing.
- Use information, reporting, and available tools to manage purchasing spend effectively.
- Maintain policies and procedures for the functional area.
- Work independently and use independent judgment to resolve issues and meet deadlines.
- Perform other essential functions and duties as assigned.
Benefits
- Competitive pay
- 401(k) with company match
- Medical, dental, and vision benefits for full-time employees working 30 or more hours per week
- Health Savings Accounts and Flexible Spending Accounts
- Company-paid basic life and Accidental Death & Dismemberment insurance
- Company-paid long-term disability and optional short-term disability
- Voluntary employee and dependent life, accident, and critical illness coverage
- Dependent Care Flexible Spending Accounts
- Employee Assistance Program
- Guardian Angels employee assistance fund
- Paid holidays and sick days
- Vacation benefits based on years of service
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
