Purchasing Specialist

Smart Care Equipment Solutions•Hillsboro, OR

About The Position

The Purchasing Specialist sources and purchases materials, products, equipment, and services needed to support company operations. The role works with suppliers, internal departments, and management to help ensure purchases meet quality, cost, and timing needs while maintaining accurate purchasing records. The position coordinates purchasing activities from reviewing requests and evaluating suppliers through issuing purchase orders, monitoring deliveries, resolving discrepancies, and reporting on purchasing activity. It also supports inventory planning, supplier relationships, cost-saving initiatives, and contract, bid, and vendor-management activities as needed. Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Its services include hot-side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration, and HVAC.

Requirements

High school diploma or equivalent required.
Strong negotiation, communication, and organizational skills.
Excellent attention to detail and ability to manage multiple priorities.
Proficiency with Microsoft Office, particularly Excel.
Ability to analyze pricing, quotes, and purchasing data.
Strong problem-solving and decision-making abilities.

Nice To Haves

Associate or bachelor's degree in business, supply chain, purchasing, or a related field preferred.
2+ years of purchasing, procurement, supply chain, or related experience preferred.
Experience with ERP, purchasing, or inventory-management systems preferred.
Vendor and supplier management.
Purchase order management.
Cost analysis and negotiation.
Inventory management.
Contract and quote review.
Data entry and recordkeeping.
Microsoft Excel.
ERP/procurement software.
Excellent written and verbal communication.
Ability to work independently and collaboratively.

Responsibilities

Review purchase requests and determine purchasing requirements.
Source and evaluate suppliers based on price, quality, availability, and service.
Request and compare supplier quotations.
Negotiate pricing, payment terms, delivery schedules, and other purchasing conditions.
Prepare and issue purchase orders.
Monitor orders and follow up with suppliers to ensure timely delivery.
Maintain accurate purchasing, pricing, supplier, and inventory records.
Resolve discrepancies involving invoices, purchase orders, shipments, pricing, and product quality.
Develop and maintain positive relationships with suppliers.
Identify cost-saving and process-improvement opportunities.
Coordinate with receiving, inventory, accounting, production, and other departments.
Monitor inventory levels and assist with purchasing forecasts and planning.
Ensure purchases comply with company policies and approved supplier requirements.
Research new suppliers and alternative products when appropriate.
Prepare purchasing reports and provide information regarding costs, orders, and supplier performance.
Assist with contract, bid, and vendor-management activities as needed.