Purchasing Specialist

DuraMark Technologies•Westfield, IN

1d•Onsite

About The Position

The Purchasing Specialist supports DuraMark’s Supply Chain function by managing routine purchasing and replenishment, primarily for Production Supplies, Office and Workplace Supplies, vending products at the Westfield facility, and other day-to-day purchasing needs. Based in Westfield, Indiana, the role works across both facilities with the Supply Chain Manager, Buyer, Operations, Inventory Management, Finance, and other internal teams to ensure products and supplies are available while managing cost and inventory levels. The position is cross-trained to provide backup purchasing and replenishment support for Raw Materials and Outsourced Products. The Buyer and Supply Chain Manager retain primary responsibility for supplier strategy, supplier relationships, and sourcing decisions for those categories. The role maintains purchasing information in NetSuite, supports inventory accuracy and purchasing processes, resolves routine purchasing issues, and identifies opportunities to improve cost, efficiency, and inventory management. The position requires regular computer use and movement through office, breakroom, storage, and production areas. It involves regularly receiving, unpacking, organizing, stocking, and moving supplies; occasionally lifting and carrying materials weighing up to 30 pounds; and bending and reaching to stock shelves, storage areas, and vending machines. Work may occur in or around a manufacturing environment and may require appropriate personal protective equipment. Candidates must be legally authorized to work in the United States. DuraMark does not provide employment visa sponsorship. DuraMark participates in E-Verify and is an equal opportunity employer that provides reasonable accommodations as required by law.

Requirements

At least 2 years of experience in purchasing, procurement, inventory, materials, supply chain, or a related role is preferred.
Strong organizational skills, attention to detail, and ability to manage multiple priorities.
Cost awareness and ability to make practical purchasing decisions based on price, quantity, usage, inventory, and business need.
Comfort working with purchasing, inventory, supplier, and cost data.
Strong Excel and Microsoft Office skills.
Strong communication, follow-through, and problem-solving skills.
Ability to work independently and contribute effectively as part of a cross-functional, multi-location team.
Willingness to learn other purchasing functions and provide backup coverage within Supply Chain.
Legal authorization to work in the United States; employment visa sponsorship is not provided.
Ability to use a computer regularly, move throughout office and operational areas, regularly handle and stock supplies, occasionally lift and carry up to 30 pounds, and bend and reach as needed.

Nice To Haves

Experience in a manufacturing environment.
Experience with ERP/MRP systems; NetSuite experience is a plus.
Familiarity with Kanban, Min/Max, or usage-based replenishment methods.

Responsibilities

Manage purchasing and replenishment of Production Supplies, Office and Workplace Supplies, and other assigned categories at both sites.
Maintain appropriate stocking levels based on usage and business needs while avoiding unnecessary inventory, waste, or expense.
Create and maintain purchase orders and monitor open orders to support timely delivery.
Compare price, quantity, usage, inventory, and business need when making routine purchasing decisions.
Identify opportunities to consolidate purchases, improve pricing, reduce spending, or improve efficiency.
Communicate shortages, supplier delays, significant price changes, and other purchasing concerns.
Resolve routine pricing, quantity, delivery, receiving, and invoice discrepancies.
Support budget tracking and provide purchasing and spending information as requested.
Manage office and workplace supply purchasing and replenishment for both facilities and vending product purchasing, stocking, and replenishment for the Westfield facility.
Monitor usage and adjust stocking levels and purchasing frequency to maintain availability while minimizing excess inventory and waste.
Receive, organize, and stock supplies and vending products as needed, and maintain organized storage areas.
Provide cross-trained backup for Raw Material and Outsourced Product purchasing and replenishment, including routine reorders using established parameters.
Place and maintain purchase orders, monitor delivery dates, and expedite products when providing backup coverage.
Coordinate with the Buyer and Supply Chain Manager and escalate issues requiring additional review.
Maintain familiarity with key purchasing categories and processes to provide coverage during absences, workload peaks, or other business needs.
Maintain accurate, timely purchasing information in NetSuite, including purchase orders, quantities, pricing, expected delivery dates, and order status.
Support the accuracy of supplier, purchasing, and replenishment information and communicate or correct identified data issues.
Use purchasing history, usage, inventory levels, and system data to support routine purchasing decisions.
Partner with Operations, Inventory Management, the Buyer, and Supply Chain Manager to support material availability and inventory accuracy.
Assist with cycle counting, inventory discrepancies, and other inventory-related activities as needed.
Maintain organized purchasing records and follow established purchasing processes, controls, and approval requirements.
Build productive working relationships with internal teams and assigned suppliers; support resolution of purchasing, receiving, inventory, supplier, and invoice issues.
Recommend improvements to purchasing cost, efficiency, inventory levels, and processes; support consistent and scalable Supply Chain practices.
Perform other purchasing- and supply-chain-related duties as needed.
Maintain availability of assigned supplies and products while managing cost, inventory, and waste; execute accurate and timely purchasing; maintain accurate NetSuite purchase order data; keep late or past-due orders manageable; provide reliable backup support; communicate and help resolve issues; identify improvement opportunities; and follow purchasing controls and approval requirements.