Specialist - Purchasing

Georgia Department of Revenue•Lawrenceville, GA

About The Position

This is a full-time, benefited, FLSA-exempt position in the Administrative Services Division at Gwinnett Technical College. Under general supervision, the Purchasing Specialist assists business office staff with daily workload and assigned special projects. The position reports to the Executive Director of Accounting. The role creates purchase requisitions and finalizes purchase orders in a computerized accounting system, creates and manages contracts in accordance with state law and regulations, and supports faculty and staff with purchasing questions and system use. It also involves completing required purchasing training and certifications, state-agency reporting, spreadsheet preparation and analysis, and other duties in support of the college. The position requires sustained periods of sitting or standing and frequent repetitive hand, wrist, or finger motions. Occasional duties include moving about worksites, adjusting or moving objects up to 15 pounds, operating motor vehicles, and working in noisy environments. Driving is an occasional responsibility.

Requirements

An associate’s degree or equivalent and three years of related work experience, as listed under Minimum Qualifications (Job Code 31772).
The posting also lists a high school diploma or equivalent and three years of related work experience under the final Minimum Qualifications section.
Ability to complete required purchasing training to receive or maintain certifications.
Ability to perform the stated physical functions, including prolonged sitting or standing and repetitive wrist, hand, or finger motions.

Nice To Haves

A two-year degree from a technical college.
Working knowledge of State of Georgia and Gwinnett Technical College purchasing policies and procedures.
Experience using the PeopleSoft accounting system.
A diploma from a postsecondary institution in a business field.
Accurate 10-key skills.
Working knowledge of Excel.
Good organizational skills.
Ability to work well independently.

Responsibilities

Create purchase requisitions and finalize purchase orders in a computerized accounting system.
Create, manage, and renew contracts in accordance with state law and regulations.
Communicate with faculty and staff about purchase orders as needed; train new staff on purchasing rules, use of the purchasing system, and finding answers to purchasing questions.
Complete Department of Administrative Services training required to receive or maintain purchasing certifications.
Complete reporting requirements in accordance with various state agencies.
Prepare spreadsheets and analyses as required.
Assist business office staff with daily duties as assigned.
Perform other duties as assigned in support of the needs, philosophy, and purpose of Gwinnett Technical College.
Demonstrate effort, commitment, trustworthiness, responsible behavior, willingness to learn, flexibility, persistence, and appropriate response to direction and feedback.
Work as scheduled and follow workplace policies regarding attendance, breaks, lunch periods, and use of work time.