Purchasing - Purchasing Specialist

Crystal Stairs • Los Angeles, CA

2d • Onsite

About The Position

Crystal Stairs, Inc. Improving the Lives of Families through Child Care Services, Research, and Advocacy Crystal Stairs is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of activities or operations. Purchasing Specialist 100% Onsite - Location: Los Angeles, 90056 Job Overview Under the direction of the Operations Coordinator, the Purchasing Specialist will be responsible for all purchasing activities, including processing supply requests, sourcing vendors, making purchases, assisting in the preparation, review, and analysis of RFP and RFQs including making awards recommendations. Assist in maintenance and management of agency asset collection reports.

Requirements

• Bachelor's degree from an accredited university is preferred; related work experience in purchasing may be substituted for college-level education
• Minimum of 2 - 4 years of experience in a purchasing environment as a buyer or specialist.
• Intermediate computer skills with proficiency in MS Word and Excel
• Knowledge of purchasing methods, principles, and practices.
• Knowledge of government regulations preferred
• Knowledge of purchasing and inventory control processes preferred
• Requires strong problem-solving and follow-up skills
• Ability to work well under pressure and juggle priorities to meet tight deadlines.
• Must have strong written communication skills
• Must have strong multi-tasking and organization skills
• Requires excellent customer relations skills and is able to communicate effectively with diverse individuals and groups
• Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Responsibilities

• Procure goods and services within an office environment in accordance with the quality, quantity, and delivery requirements of the requisitioning department
• Understand and follow agency policies and procedures, and governmental procurement guidelines
• Works diligently to secure competitive bids as required to support agency quote requirements
• Reviews market data to analyze and negotiate prices, evaluate vendors, identify methods of reducing costs, supervision of supply sources, and recommend, when appropriate, changes in products or vendors
• Ensure compliance with bid and contract specifications
• Liaise with the Fiscal department to provide required supporting documentation for all procurement transactions to ensure payments are timely and 100% audit-ready
• Assist Operations Coordinator in maintaining a qualified and preferred vendor list
• Collect information on and produce tracking reports of supply orders and vendor spending as needed
• Assist Operations Coordinator by developing Scope of Work for RFP and RFQs, preparing, distributing, collecting, and analyzing responses from vendors, and making recommendations to stakeholders
• Assist Operations Coordinator in drafting and assessing service agreements with vendors, perform numerical analyses to compare vendors, and check references as needed
• Assist in reconciling FAS (Fiscal Asset Schedule) and PAT (Purchasing Asset Tracking) reports, correctly assigning service and merchandise costs to program funds, and ensuring asset data is collected and recorded in a timely manner
• Assist Purchasing Supervisor in providing procurement training to agency staff as needed
• Perform other duties as assigned

Benefits

• Medical/ Dental/ Vision - 95% paid by employer
• 401k Matching Options
• Flex Spending
• Pre-paid Legal Services
• Sick and Vacation Time
• Paid Holidays and Winter Break
• Opportunity for Growth and Development
• Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees