Purchasing & Procurement Support

BTI Solutions•Ridgefield Park, NJ

2h•Onsite

About The Position

This role provides essential support for the purchasing and procurement functions, focusing on managing procurement processes for Hardware, Software, and Maintenance-related services. The position involves maintaining accurate records in the purchasing system, understanding the full purchasing transaction cycle, and communicating effectively with both vendors and internal business units. Key responsibilities include managing Purchase Orders, resolving invoicing issues, and supporting month-end closing activities. The role also involves training new users on internal systems and vendors on the Vendor Portal.

Requirements

Fluent in both English and Korean (Bilingual required for regular communication with Headquarter).
1 to 5 years of hands-on purchasing or procurement experience.
Proficient in MS Office (Excel, Word, PowerPoint, Outlook) and SAP (or equivalent web-based purchasing systems).
Excellent interpersonal and communication skills to collaborate seamlessly with the HQ team, internal staff, and external vendors.
Strong attention to detail and high data accuracy.
Proven ability to prioritize tasks, solve problems, and practice effective time management under pressure.

Responsibilities

Manage procurement processes for Hardware (H/W), Software (S/W), and Maintenance-related services.
Maintain accurate records within the purchasing system.
Demonstrate a clear understanding of the end-to-end purchasing transaction cycle.
Communicate effectively with vendors regarding quote requests, Purchase Orders (POs), and order follow-ups.
Liaise with internal business units for quote requests, POs, and the inspection/Accounts Payable (AP) process.
Log, manage, and track manual PO transactions, perform regular follow-ups, and generate reports for the Team Lead.
Conduct training on internal 'OpenPlace' processes for new internal users.
Train newly qualified vendors on how to utilize the Vendor Portal.
Resolve invoicing issues or discrepancies by communicating with the vendor’s Accounts Receivable (AR) team.
Support month-end closing activities and related documentation.