Procurement Coordinator (State Purchasing Procurement Support Analyst)

State of Ohio • Columbus, OH

16h • Onsite

About The Position

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. Unless required by legislation or union contract, salary will be set at the lowest rate of the salary range with gradual increases in accordance with the Ohio Revised Code or OCSEA/AFSCME Collective Bargaining Agreement. Applicants must clearly indicate how they meet the minimum qualifications. Applicants are also encouraged to document any experience, education, and/or training related to the job duties of the position applying for. You must clearly identify how you meet the minimum qualifications throughout your application and in your supplemental question responses. The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews. Criminal convictions do not necessarily preclude an applicant from consideration for a position, unless restricted under state or federal law or federal restrictions. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration. The Ohio Facilities Construction Commission (OFCC) oversees capital projects undertaken by state agencies and state-supported institutions of higher education; manages Ohio's school facility programs which provide support for the construction and renovation of public K-12 schools; and administers the funding for community-based cultural and sports facilities projects. The Commission sets uniform rules, procedures, and standardized documents for state construction under Chapter 153. The legislature established the Commission in 2012 with the merger of the Ohio School Facilities Commission (OSFC) and the former Office of State Architect. In 2013, the Commission undertook oversight of the cultural facilities grants program. In 2017, the legislature further folded all OSFC duties and responsibilities into the Commission, thereby consolidating guidance and oversight for its various programs into one entity.

Requirements

• 24 mos. exp. in purchasing/procurement position that involved reviewing requisitions, writing invitations-to-bid, evaluating vendor response & communication with vendors & customers.
• Or completion of program coursework for associate degree in one of previously stated areas of study; 6 mos. exp. in purchasing/procurement position that involved reviewing requisitions, writing invitations-to-bid, evaluating vendor response & communicating with vendors & customers.
• Completion of undergraduate program core coursework in public or business administration, purchasing, materials management, contracting, acquisition management or logistics or other purchasing related field.
• Job Skills: Purchasing, Stores, Inventory

Responsibilities

• Coordinates construction procurement functions of the agency, in cooperation with other procurement staff
• Ensures compliance with policies and procedures for solicitation, evaluation, selection, and award of contracts for professional design, consulting, and construction services
• Assists in coordinating procurement, advertising, and solicitation processes
• Coordinates and updates bid tracking and procurement award tracking tools
• Serves on teams for shortlisting, interviewing, and selecting firms
• Supports contract negotiations
• Provides guidance, training, and outreach to staff and to external customers on procurement issues
• Supports the Encouraging Diversity Growth, and Equity (EDGE) program
• Supports vendor performance evaluation database and process, including reviews with the quality construction team on proposed contractor and subcontractor lists
• Provides support to Projects and Legal teams for debriefs, protests, and public records related to procurement
• Stays current and utilizes agency information technology and data tools that support the procurement function, including OAKS-CI, Bid - Express, Ohio Buys, the agency website, metrics, and data transformation
• Screens requests for the DAS Requisite Program
• Coordinates with appropriate staff to grant waivers or reject requests in Ohio Buys
• Supports consultant list reservations and agreements in OAKS-CI
• Supports agency grant programs, including cultural facilities, community schools, school safety, and other grant programs assigned to the agency
• Supports procurement of supplies and services contracts as requested by the Finance office
• Performs other related duties as assigned

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree