Purchasing Coordinator | Part-Time | University of Houston Athletics

Oak View Group•Houston, TX

About The Position

The Purchasing Coordinator assists with facilitating the acquisition of goods, services, and materials needed for Oak View Group facility operations. The role coordinates between internal departments and external vendors, helping ensure purchases are managed efficiently from request through delivery, are cost-effective, meet quality standards, and comply with company policies. The position also supports business transparency and the timely availability of resources. This part-time position is with University of Houston Athletics. The hourly rate is $16.00–$18.00. The position will remain open until December 31, 2026. Part-time benefits include a 401(k) Savings Plan and 401(k) matching.

Requirements

1–2 years of experience in purchasing, accounts payable, or procurement support.
High school diploma or equivalent.
Proficiency with Microsoft Office, including Excel, Word, and Outlook; procurement software; and basic data analysis.
Strong communication, organizational, and problem-solving abilities, with initiative and ownership of responsibilities.
Ability to work a flexible schedule based on event needs, including nights, weekends, and holidays as needed.

Nice To Haves

Retail or sourcing experience.
Experience in an arena, stadium, theater, convention center, hotel, or other public assembly facility.
Knowledge of, experience in, and/or a strong interest in athletic events.

Responsibilities

Review purchase requisitions from internal departments for accuracy, completeness, and compliance with company policy.
Provide technical support and ensure procurement functions can be used in the COUPA application for the purchasing process.
Identify, research, and evaluate potential suppliers by comparing pricing, quality, and delivery capabilities.
Prepare and issue purchase orders to vendors, ensuring terms and conditions are clearly specified.
Communicate with vendors, address inquiries, and resolve order-related issues.
Track open orders, monitor their status, and coordinate with receiving departments to support timely delivery.
Maintain procurement documentation, including contracts, purchase orders, and supplier records.
Assist in reconciling invoices with purchase orders and delivery receipts and resolving billing discrepancies.
Help monitor inventory levels of materials and supplies and determine when reordering is necessary.
Assist leadership teams with administrative projects and departmental initiatives.
Contact new vendors on behalf of the Finance department to arrange signup in the payment portal.
Guide vendors through the payment process.