Purchasing Coordinator

Neal Careers • Bonita Springs, FL

4d

About The Position

The Purchasing Coordinator supports daily purchasing operations in a residential homebuilding environment. The role manages job start and closing activities, rebate tracking, construction documentation, and vendor compliance and management. It also supports operational processes and documentation management while assisting with other purchasing functions.

The ideal candidate is organized, detail-oriented, proactive, and comfortable working in a fast-paced new home construction environment. The position coordinates with construction, purchasing, sales, and trade partners to keep documentation accurate, support operational efficiency, and help maintain compliance.

Requirements

• At least 2 years of direct purchasing experience.
• Excellent verbal and written communication and customer service skills.
• Strong organizational skills and ability to prioritize multiple tasks and deadlines.
• Excellent analytical and problem-solving abilities.
• Exceptional attention to detail and accuracy.
• Proficiency in Microsoft Excel and Outlook.

Nice To Haves

• Residential homebuilder purchasing experience.
• Experience with Newstar.

Responsibilities

• Prepare and issue purchase orders for all home starts.
• Process material invoices and reconcile turnkey contracts as needed.
• Upload lot information to BuildPro and report missing or incorrect information to the Purchasing Manager and Purchasing Agents.
• Perform job-close processes on all homes.
• Enter and track change orders, ensuring documentation is complete and approved.
• Coordinate with construction, purchasing, and sales teams to support operations and maintain accurate, current documentation.
• Maintain organized construction files, vendor records, and shared-drive documentation.
• Assist with rebate tracking, documentation, and related reporting.
• Analyze and audit budgets to ensure plans and communities are consistent.
• Facilitate pricing and quantity updates in purchasing software.
• Collaborate with Purchasing Agents and the Purchasing Manager to create and maintain Scopes of Work, Bid Sheets, and Community Specifications.
• Administer quantity take-offs and estimates accurately.
• Conduct market research on industry trends, products, and pricing.
• Serve as a customer service liaison between trades and other departments.
• Work with the sales team to source homeowner closing gifts from vendors.
• Maintain vendor folders and ensure required documentation is current and compliant in digital and physical formats.
• Coordinate with trade partners to obtain updated documentation.
• Support internal audit preparation and compliance reviews.

Benefits

• Medical, dental, vision, and prescription drug coverage.
• Excellent compensation package.
• Employer-paid life insurance.
• Supplemental insurance.
• Long- and short-term disability insurance.
• 401(k) with company matching contributions.
• Paid time off and paid holidays.
• Employer-paid identity theft protection.
• Employee home purchase discount program.
• Tuition reimbursement program.
• Employee wellness program.
• Employee Assistance Program (EAP).
• Pet insurance.
• Employee service awards.
• Vendor discount program.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed