Purchasing Coordinator

Aston Carter • La Porte, IN

7d • $25 - $28 • Onsite

About The Position

The Purchasing Coordinator supports end-to-end purchasing activities in a manufacturing environment, ensuring accurate purchase orders, timely deliveries, and precise invoice reconciliation. The role works with suppliers and cross-functional teams to resolve discrepancies, maintain accurate ERP data, and support inventory accuracy, cost reduction, and process improvement initiatives.

The position processes and manages purchase orders for assigned materials and suppliers from creation through delivery, monitors open and past-due orders, and follows up on missing acknowledgments or delayed shipments. It also supports invoice reconciliation, nonconformance reporting, material returns, inventory planning, indirect purchasing, and the monthly SIOP process. The role is based onsite in La Porte, Indiana, and is contract to hire.

Requirements

• At least 3 years of purchasing experience in the manufacturing sector, including hands-on purchase order experience.
• Experience with inventory management, including monitoring stock levels and supporting inventory accuracy.
• Experience using ERP software such as SAP, JD Edwards, QAD, or similar systems for purchasing and data maintenance.
• Basic proficiency in Microsoft Excel for tracking, reporting, and analyzing purchasing and inventory data.
• Foundational knowledge of purchasing, supply chain, and procurement processes.
• Ability to perform administrative support tasks related to purchasing, documentation, and coordination.
• Strong attention to detail and accuracy when reconciling purchase orders, invoices, and ERP data.
• Effective communication skills for collaborating with suppliers and cross-functional teams, including accounting and operations.
• Must be a local candidate within a commutable distance.

Nice To Haves

• Experience working with purchase orders throughout their lifecycle, from creation to closure.
• Experience researching invoice or purchasing discrepancies and resolving them with accounting or AP/AR teams.
• Experience coordinating with accounts payable and accounts receivable or broader accounting teams.
• Experience managing returns or nonconforming materials with suppliers and internal stakeholders.
• Exposure to NCRs or nonconformance processes in a manufacturing or supply chain environment.
• LEAN or process-improvement experience, including participation in continuous improvement initiatives.
• Exposure to international suppliers or offshore sourcing and related logistics or communication considerations.
• Experience with vendor management, including maintaining supplier information and relationships.
• A degree or formal education related to business, supply chain, or a similar field.

Responsibilities

• Identify discrepancies between invoices and purchase orders and work with accounts payable, accounts receivable, or accounting teams to research and resolve issues.
• Review and reconcile variances between purchase orders and invoices to ensure accuracy and completeness.
• Conduct nonconformance reports (NCRs) to identify, document, and address product or material discrepancies.
• Oversee product or material returns, coordinating with suppliers and internal teams through resolution.
• Monitor open purchase orders, address past-due orders, and follow up with suppliers.
• Process and manage purchase orders for assigned materials and suppliers from creation through delivery.
• Confirm supplier receipt of purchase orders and follow up on missing or delayed acknowledgments.
• Communicate with suppliers about pricing, product availability, order changes, delivery timing, and past-due materials.
• Create purchase orders in the company ERP system and maintain accurate related data.
• Maintain ERP data, including current costs, open and pending purchase orders, delivery dates, and supplier information.
• Review inventory levels, demand trends, lead times, and past purchasing activity to support appropriate stock levels and product availability.
• Assist with indirect purchasing for office, factory, and janitorial supplies as needed.
• Coordinate with operations and inventory teams to align purchasing with actual demand and support inventory accuracy.
• Provide purchasing support to multiple team members and assist where workload demands are highest.
• Collaborate with purchasing, accounting, operations, inventory, and other departments to resolve purchasing, invoicing, and inventory issues.
• Support cost-reduction initiatives by identifying opportunities to improve pricing, terms, or processes.
• Contribute to LEAN or other continuous improvement activities where applicable.
• Participate in the monthly Sales, Inventory, and Operations Planning (SIOP) process and provide relevant customer and supplier trend information.

Benefits

• Medical, dental, and vision coverage, if eligible.
• Critical Illness, Accident, and Hospital coverage, if eligible.
• 401(k) retirement plan with pre-tax and Roth post-tax contribution options, if eligible.
• Voluntary life and AD&D insurance for employees and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off or leave, such as PTO, vacation, or sick leave, if eligible.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed