Purchasing and Payables Administrator, Senior Associate

Vanguard • Malvern, PA

7d • Hybrid

About The Position

Supports the invoicing cycles for assigned business lines. Acts as primary liaison with internal clients for general invoice inquiries and communicates timelines and resolutions as needed. Researches and resolves missing or inaccurate information on receipts, transactions, and fee documents. May escalate issues to senior associates and other teams as needed. Processes incoming receipts, transactions, and fee documents. Completes daily reconciliation to ensure items are correct for financial reporting and reports out to the appropriate teams. Partners with the business to design billing solutions for complex fee agreements and to identify and resolve related issues. Manages the receivable collections process from aligned business lines as necessary. Performs system and peer quality audits of the daily transactions and processes for accuracy, compliance and completeness. Participates in special projects and performs other duties as assigned.

Requirements

• Minimum of one-year related work experience.
• Undergraduate degree or equivalent combination of training and experience.

Nice To Haves

• Finance or Accounting degree preferred.

Responsibilities

• Supports the invoicing cycles for assigned business lines.
• Acts as primary liaison with internal clients for general invoice inquiries and communicates timelines and resolutions as needed.
• Researches and resolves missing or inaccurate information on receipts, transactions, and fee documents.
• Processes incoming receipts, transactions, and fee documents.
• Completes daily reconciliation to ensure items are correct for financial reporting and reports out to the appropriate teams.
• Partners with the business to design billing solutions for complex fee agreements and to identify and resolve related issues.
• Manages the receivable collections process from aligned business lines as necessary.
• Performs system and peer quality audits of the daily transactions and processes for accuracy, compliance and completeness.
• Participates in special projects and performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree