Purchasing and Travel Administrator

King County•Seattle, WA

1d•Hybrid

About The Position

King County Metro Transit's Employee Services Division has an exciting opportunity for a Purchasing and Travel Administrator. This is a pivotal position that ensures our procurement, accounts payable, vendor contract management, and employee travel processes are carried out with consistency, accuracy, and a commitment to public service. We are seeking a detail-oriented, service-driven professional who is eager to contribute to efficient government operations, strengthen internal partnerships, and uphold the high standards that support King County’s mission. If you are motivated by meaningful work that supports employees, advances equitable practices, and enhances the accountability of public resources, we encourage you to apply! We are accepting applications from all qualified candidates including current King County employees and the general public. This recruitment will be used to fill one (1) Term Limited Temporary (TLT) / Special Duty Assignment (SDA) position. The TLT/SDA position is anticipated to end December 31st, 2027, with the possibility for extension. In addition, this recruitment selection process may be used to generate an eligibility pool for future Career Service, TLT, or SDA positions that may occur in this classification. The eligibility pool will be retained for up to 12 months from the date of posting and may be used at the discretion of the hiring authority. The Purchasing and Travel Administrator is an Administrator II classification.

Requirements

Minimum of two years’ experience performing complex accounts payable, reporting, procurement, vendor contract management and expense reimbursement duties OR an equivalent combination of education and experience that demonstrates the ability to perform the role effectively.
Experience independently reviewing and processing vendor invoices and reimbursement accurately and on time.
Experience in vendor account management and applying proper data collection procedures and principles to ensure compliant, accurate, and well-organized system records.
Strong attention to detail with experience researching, verifying, troubleshooting, and resolving accounting discrepancies and payment issues.
Ability to develop, prepare, and maintain complex database reports, including charts, graphs, and tables.
Strong customer service skills, including experience building and maintaining respectful and collaborative relationships with diverse colleagues, internal and external stakeholders such as vendors, and other King County agencies.
Experience producing work under tight deadlines, multitasking effectively amidst frequent interruptions, and managing competing priorities efficiently.
Demonstrated ability to adapt in a dynamic work environment while managing high volumes of diverse tasks.
Experience using enterprise financial systems such as Oracle Enterprise Business Solutions (EBS), SAP Concur, or similar systems.
Technologically adept with strong proficiency including use of Microsoft Word, Excel, Outlook, SharePoint, PowerPoint, MS Teams, and Adobe.

Nice To Haves

Experience interpreting and applying government and public sector financial policies, procedures, and compliance standards.
Experience using EBS Financials (iProcurement, eProcurement/Procurement Cloud, iExpense, BI Insights) and SAP Concur.
Working knowledge of King County processes, procedures, and policies related to P-Card use and travel reimbursements.
Administrative support experience in a public sector setting.

Responsibilities

Serve as the Employee Services Division’s subject matter expert and primary liaison for procurement, accounts payable, vendor contract management, and travel processes.
Manage all accounts payable activities, including processing invoices and payments, verifying vendor and contract information, obtaining and applying accurate account charge codes, and ensuring adherence to required controls, procedures, and policies.
Assist employees with purchasing needs and travel requests, review submissions for completeness and accuracy, and ensure timely processing of expense reports.
Maintain organized and audit-ready financial records, including invoices, contracts, travel documentation, P-Card transactions, asset records, and other fiscal data sources.
Independently administer complex procurement functions, including formal and informal solicitations, contract piggybacking, waiver and service requests, supplier and contract establishment, and provide support in the development of routine contract specifications.
Collaborate with Employee Services Division teams, Metro Contract Team, and internal/external partners including various King County agencies to negotiate contract terms and conditions.
Research, troubleshoot, and resolve discrepancies related to purchasing, accounts payable, and travel transactions.
Participate in the development and implementation of internal controls, procedures, policies, standard work, and related tools or resources, and provide recommendations to improve operational processes.
Provide training, guidance, and responsive support to co-workers on new processes and transaction procedures.
Support year-end activities and identify transactions for accrual and adjustment entries as needed.
Perform other duties as assigned.