Purchasing Administrator

Atlantic Constructors•Richmond, VA

20h•Onsite

About The Position

Atlantic Constructors is seeking dynamic, motivated, career minded individuals to join our expanding team! Atlantic Constructors has been recognized as an industry leader in the Mid-Atlantic Region for over 50 years. This is a full-time, in-office position. Qualified applicants would need to live in the Richmond, VA area and be able to commute to our offices 5 days a week. At ACI we build our company and our culture not by counting people, but by making our people count!

Requirements

High school diploma or equivalent.
Basic knowledge of purchasing, inventory, and supply chain concepts.
Strong organizational and time management skills.
Ability to prioritize multiple tasks in a fast-paced environment.
Basic knowledge in Microsoft Office Suite, including Outlook, Excel, and Word.
Strong written and verbal communication skills.
Ability to accurately enter and maintain data with a high level of attention to detail.
Ability to work effectively with vendors, project teams, accounting personnel, and field employees.
Basic math and problem-solving skills.

Nice To Haves

Experience with commercial construction, HVAC, plumbing, or mechanical contracting operations.
Experience creating purchase orders and maintaining purchasing records.
Familiarity with inventory management or ERP software systems.
Prior experience supporting procurement, estimating, accounting, or project management teams.
Prior military experience.

Responsibilities

Reviews material requests, estimating information, and approved purchasing commitments prior to issuing purchase orders.
Creates and issues purchase orders for materials, equipment, and supplies in accordance with company purchasing procedures.
Processes purchase order revisions, cancellations, and change requests as directed by management.
Maintains accurate records of purchase orders, acknowledgments, delivery dates, and supplier communications.
Assists with tracking commitments issued from estimating and project management teams.
Communicates with vendors regarding purchase order status, product availability, lead times, pricing, and delivery schedules.
Coordinates material deliveries with vendors, fabrication shop personnel, warehouse staff, and field teams.
Verifies information for purchase order requests, including vendor selection, account coding, quantities, and approval requirements.
Assists with maintaining procurement logs, vendor databases, and purchasing reports.
Assists Accounting and Billing departments with purchase order and invoice reconciliation.
Assists with resolving discrepancies related to purchase orders, invoices, shipments, and receiving documentation.
Works with fabrication shop and warehouse personnel to confirm receipt of materials and update inventory records as required.
Monitors open purchase orders and follows up with vendors regarding overdue deliveries or missing documentation.
Assists in obtaining quotes from vendors for routine materials and commonly purchased items.
Supports vendor scorecard and supplier performance tracking programs.
Ensures compliance with company purchasing policies and approval procedures.
Complies with company safety policies and corporate guidelines on business ethics.
Maintains confidentiality of pricing, contracts, supplier agreements, and company information.
Performs other job-related duties as directed.